Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contracts for various expenditures for labor, materials, and equipment and services for Divisions of Police and Fire renovations that are generally small in nature or are unplanned, but necessary to ensure a safe and efficient physical work environment. Work may include any type of renovation of Police and Fire facilities, such as electrical, HVAC, plumbing repairs, carpeting/flooring replacement, etc.
Most of these projects will cost less than $20,000 and be accomplished in accordance with the competitive bidding provisions of the Columbus City Codes whenever possible.
This ordinance also authorizes an amendment to the 2014 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within Public Safety's Voted Bond Fund.
EMERGENCY DESIGNATION: Emergency legislation is requested to have funds available for any unexpected emergency projects.
FISCAL IMPACT: This ordinance authorizes an expenditure of $300,000.00 in the Safety Voted Bond Fund for various unplanned renovations and improvements for Public Safety facilities. The CIB is also amended and cash transferred between projects to properly align cash and appropriations with projected expenditures. The funds appropriated for this ordinance will be divided equally between the Police and Fire Divisions.
Title
To amend the 2014 Capital Improvement Budget, to authorize the transfer of $300,000.00 between projects within the Safety Voted Bond Fund; to authorize and direct the Director of Finance and Management to enter into contracts for miscellaneous capital improvement renovations for the Department of Public Safety, to authorize the expenditure of $300,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the renovation of various Public Safety facilities has been approved as part of Capital Improvement Projects No. 330021-100000 (Police Facility Renovation) and 340103-100000 (Fire Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Public Safety facilities; and
WHEREAS, all expenditures from this project will be minimally based upon receiving written estimates; and
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and transfer cash between projects in the Safety Bond Fund.
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Divisions of Police and Fire, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contracts for miscellaneous capital improvement projects for the Department of Public Safety so that the projects can proceed without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contracts for miscellaneous capital improvement projects for the Public Safety Department.
SECTION 2. That the 2014 Capital Improvement Budget is amended in Fund 701 as follows;
Police/Fire 911 Communication Center 320017-100002|Voted Debt SIT|Current CIB $700,000|Revised CIB $400,000|Difference ($300,000)
Fire Facility Renovation-340103-100000|Voted Debt SIT|Current CIB $2,850,000|Revised CIB $3,000,000|Difference $150,000
Police Facility Renovation-330021-100000|Voted Debt SIT|Current CIB $2,687,677|Revised CIB $2,837,677|Difference $150,000
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows:
FROM: Fund 701|Project Name-Police/Fire 911 Communication Center|Project Number-320017-100002|OCA Code-701702|Amount $300,000.00
TO Fund 701|Project Name: Police Facility Renovation|Project Number 330021-100000|OCA Code 713321|Amount $150,000.00
TO Fund 701|ProjectName: Fire Facility Renovation|Project Number 340103-100000|OCA Code 711103|Amount $150,000.00
SECTION 4 That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and monies are no longer required for said project.
SECTION 7. That all work will be based on three estimates. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 8. That the expenditure of $300,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund Fund, as follows:
DEPT/DIV FUND OCA OBJ LV #1 OBJ LV #3 PROJECT AMOUNT
30-03 701 713321 06 6620 330021-100000 $150,000.00
30-04 701 711103 06 6620 340103-100000 $150,000.00
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.