BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with CHA Consulting, Inc. for professional engineering services for the Olde Beechwold Area Stormwater System Improvements. The purpose of this project is to eliminate Stormwater flooding in the Olde Beechwold area. The consultant will investigate all relevant data sources, field conditions and records; perform hydraulic calculations that describe existing conditions; develop multiple feasible alternatives including "green", "gray", and a mixture thereof, to accomplish the project objective; perform a business case evaluation to select the most cost effective solution, prepare a preliminary design report, including a recommendation; and revise this report to address City review comments.
ENGINEERING CONTRACT AWARD: CHA Consulting, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals (RFPs)". The RFPs were sent to Strand Associates, CHA, EMH&T, MS Consultants, Dynotec, DLZ, ME-IBI, and Williams Creek Consulting.
Upon review of the proposals, the bidder was ranked using criteria specified in the City Code, and more specifically: Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce. Based upon these criteria, CHA Consulting was selected for this project. Their Contract Compliance Number is 16-0966259, expires 8/13/2015, MAJ.
FISCAL IMPACT: This legislation includes $382,336.00 for mitigating Stormwater issues in the Olde Beechwold area as directed by the Project Engineer, which will be paid from the Storm Sewer Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with CHA Consulting, Inc. for the Olde Beechwold Area Stormwater System Improvements for the Division of Sewerage and Drainage and to authorize the transfer of $382,336.00 within the Storm Sewer Bonds Fund; to amend the 2014 Capital Improvements Budget and to authorize the expenditure of $382,336.00 within the Storm Sewer Bonds Fund. ($382,336.00).
Body
WHEREAS, Requests for Proposals were sent, to CHA Consultants, Strand, EMH&T, MS Consultants, Dynotec, DLZ, ME-IBI, and Williams Creek Consulting for engineering services for the Olde Beechwold Area Stormwater System Improvements; and
WHEREAS, Proposals from CHA Consultants, Strand, EMH&T, MS Consultants, Dynotec, DLZ, ME-IBI, and Williams Creek Consulting were received and opened; and
WHEREAS, Upon review of these proposals, CHA Consultants was selected based on the following criteria Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to provide improvements as appropriate for the Olde Beechwold Area Stormwater System Improvements; and
WHEREAS, it is necessary to transfer money within the Storm Sewer Bonds Fund for the Olde Beechwold Area Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Storm Sewer Bonds Fund for the requisite investigation, evaluation, formulation and design work necessary to mitigate stormwater issues in the Olde Beechwold area; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Olde Beechwold Area Stormwater System Improvements, for the preservation of the public health, peace, property, and safety; and now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute an agreement with CHA Consultants, Inc., 471 East Broad St, Suite 2010, Columbus, Ohio 43215, in the amount of $382,336.00 for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage; and to pay up to a maximum amount of $382,336.00.
SECTION 2. That the City Auditor is hereby authorized to transfer $382,336.00 within the Storm Sewer Bonds Fund, Fund 685, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
610990-100002 | 680990 | 17th Avenue Improvements | $382,336.00
TRANSFER TO:
Project | OCA | Project Name | Amount
610804-100000 | 685804 | Olde Beechwold Area SSI | $382,336.00
SECTION 3. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 685, Project 610804-100000, Object Level One 06, Object Level Three 6682, OCA Code 685804, Amount $382,336.00.
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the professional services agreement stated in Section 3 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610990-100002 | 17th Avenue Improvements | $949,489 | $567,153 | -$382,336
610804-100000 | Olde Beechwold Area SSI | $0 | $382,336 | +$382,336
SECTION 5. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.