Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contracts for the option to purchase OEM Truck Parts for various trucks owned by the City on an as needed basis by the Division of Fleet Management. These parts are necessary to maintain the City’s fleet of Trucks. The term of the proposed option contract would be through September 30, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on July 17, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005484). One Hundred Eighty (180) Bids were solicited: (F1-3) Three (3) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Bell Equipment Company CC#381941706 (expires 8-22-2016 )
ESEC Corporation dba Columbus Peterbilt CC#341285858 (expires 3-20-2016 )
Refuse Parts Depot CC#273577270 (expires 7-9-2016)
Total Estimated Annual Expenditure: $320,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, the evaluation process took longer than anticipated due to the bid many manufacturers listed in the bid. The current contract will expire on September 30, 2014 and these parts are essential for the operations of Fleet Maintenance.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase OEM Truck parts with Bell Equipment Company, ESEC Corporatio...
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