Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with URS Corporation for professional architectural/engineering services for the City Hall doors and security area renovations. The project shall consist of the renovation of eight exterior doors and addressing the functionality of the security area and welcome area located at the Front Street entrance. These upgrades and renovations are necessary due to the age and condition of the eight exterior doors and to ensure building occupants and visitors are safe and secure while in City Hall. The eight exterior doors are a historically significant element of the building; nonetheless, they are outdated and energy inefficient.
The selection of the vendor for professional architectural/engineering services is in accordance with the competitive bidding provisions of the Columbus City Code. Requests for Statements and Qualifications were sent out and two proposals were received (0 FBE, MBE): Schooley Caldwell Associates, Inc. and URS Corporation. An evaluation committee reviewed the proposals and recommends URS Corporation.
Emergency action is requested so that the renovation of eight exterior doors and the security desk area and welcome area located at the Front Street entrance can commence as soon as possible.
URS Corporation Contract Compliance No. 34-0939859, expiration date July 2, 2015.
Fiscal Impact: The cost of this contract is $116,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with URS Corporation for professional architectural/engineering services for the City Hall doors and Security area renovations; to authorize the expenditure of $116,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($116,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with URS Corporation for professional architectural/engineering services for the exterior City Hall doors and security area renovations; and
WHEREAS, URS Corporation has been deemed to be the overall most responsive as determined by the evaluation committee established to review the proposals received; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with URS Corporation so that renovations can commence as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with URS Corporation for professional architectural/engineering services for the City Hall doors and Security area renovation.
SECTION 2. That the expenditure of $116,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570031-100001
OCA Code: 731001
Object Level 1: 06
Object Level 3: 6620
Amount: $116,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.