Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Tires on an as needed basis by the Department of Finance and Management Division of Fleet Management. These Tires are necessary to maintain the various City vehicles in proper working order. The term of the proposed option contract would be through September 30, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on July 17, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005482). Thirteen (13) Bids were solicited: (F1-1) Three (3) Bids were received.
Two bidders deemed responsive and responsible (Bob Sumerel Tire Co. and W. D. Tire Warehouse) tied for lowest bidder bidding the same catalogs and discounts. To break the tie a coin was tossed by the procurement manager and called by the procurement administrative officer. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder that won the toss
Bob Sumerel Tire Co. CC#310807676 (expires 10-9-2014)
Total Estimated Annual Expenditure: $750,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contract expires on September 30, 2014 and failure to provide availability of these tires would affect the availability of the City’s fleet of vehicles.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Finance and Management Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finan...
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