Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for construction of the new McKinley Avenue Complex at 1355 McKinley Avenue.
Except for the Department of Technology/Technology Telecom Interconnect, the following agencies/functions operate from facilities that are old and are in need of replacement so as to provide services more efficiently and cost effectively:
Infrastructure Management (from 650 Nationwide Boulevard)
Facilities Management (from 640 Nationwide Boulevard)
Environmental Abatement (from 650 Nationwide Boulevard)
Technology Telecom Interconnect (from 90 West Broad Street)
The project shall include, but is not limited to: hazardous materials abatement, building demolition, site excavation, roadway, site utilities, building renovations, new building construction, and other work as necessary.
Formal bids were solicited and the city received four responses on August 8, 2014 (0 FBE, 0 MBE):
Gutknecht Construction Company $10,189,000.00
R.W. Setterlin Building Company $10,639,200.00
Thomas & Marker Construction Company $11,044,000.00
Quandel Construction Company $12,791,000.00
Gutknecht Construction Company inadvertently omitted the fixed project contingency from their bid proposal and later requested that their bid be withdrawn in accordance with City of Columbus CMS Item 102.13. The Office of Construction Management accepted their withdrawal request.
Emergency action is requested so that it is possible to begin work before winter, and to relocate these agencies/functions to vacate older and inefficient facilities as soon as possible.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date October 29, 2014.
Fiscal Impact: The cost of this contract is $10,639,200.00. The current unencumbered cash balance in the Construction Management Capital Improvement Fund, Central Outpost Relocation is $9,000,000.00. This legislation authorizes a transfer of $1,498,700.00 between projects within the Construction Management Capital Improvement Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for construction of the McKinley Avenue Complex at 1355 McKinley Avenue; to authorize the total expenditure of $10,639,200.00 from the Construction Management Capital Improvement Fund and the Information Services Fund; and to declare an emergency. ($10,639,200.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with R.W. Setterlin Building Company for the construction of the McKinley complex at 1355 McKinley Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with .W. Setterlin Building Company for the construction of the McKinley Complex at 1355 McKinley Avenue, to relocate various operations from West Nationwide Boulevard due to their overall age and condition, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Groves Road Building-Renovation (Unvoted Carryover) 570057-100001
$11,000,000|$9,501,300|($1,498,700)
Central Outpost Relocation (Unvoted Carryover) 570062-100000
$9,000,000|$10,498,700|$1,498,700
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept./Div.: 45-50|Fund: 733|OCA Code: 735701|Project Number: 570057-100001|Project Name: Groves Road Building-Renovation|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $1,498,700.00
TO:
Dept./Div.: 45-50|Fund: 733|OCA Code: 733062|Project Number: 570062-100000|Project Name: Central Outpost Relocation| Obj. Level 1: 06| Obj. Level 3: 6620| Amount: $1,498,700.00,
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the construction of the McKinley Avenue Complex at 1355 McKinley Avenue.
SECTION 4. That the expenditure of $10,639,200.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570062-100000
OCA Code: 733062
Object Level 1: 06
Object Level 3: 6620
Amount: $10,498,700.00
Division: 47-02
Fund: 514
Subfund: 004
Project: 470046-100006
OCA Code: 514446
Object Level 1: 06
Object Level 3: 6620
Amount: $140,500.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.