Explanation
This ordinance authorizes the Finance and Management Director to enter into contract with The Dexter Co., Lacal Equipment, and Kaffenbarger for the purchase of snow plow parts. This will allow the stock to be at full capacity before the snow season begins. Parts include, but are not limited to, 10 and 11 foot steel blades, shoes and mushroom assemblies.
SA005526 was opened on August 21, 2014. There were 6 different vendors which bid:
Kaffenbarger
KE Rose
Lacal Equipment Inc.
Mid-State
Penqwyn
The Dexter Company
Upon evaluation of the bids, it was determined that The Dexter Co., Lacal Equipment, and Kaffenbarger would be awarded line items for which they were the lowest and responsive bidder.
The Dexter Co. contract compliance number is 341232702 and expires 6/10/2016.
Lacal Equipment Inc. contract compliance number is 030379675 and expires 7/25/2016.
Kaffenbarger contract compliance number is 310802979 and is in process of updating the expiration date.
Fiscal Impact: A total of $86,503.75 is budgeted and available within the Fleet Management Fund.
Emergency action is requested to expedite the delivery of these snow plow parts so that the necessary parts arrive prior to the first snowfall.
Title
To authorize the Finance and Management Director to enter into contract with The Dexter Co., Lacal Equipment, and Kaffenbarger for snow plow parts; to authorize the expenditure of $86,503.75 from the Fleet Management Fund; and to declare an emergency. ($86,503.75)
Body
WHEREAS, the Fleet Management Division has a need to stock snow plow parts so that City vehicles will be ready to respond to snow season; and
WHEREAS, Solicitation SA005526 was posted on vendor services and closed August 21, 2014; and
WHEREAS, The Dexter Co., Lacal Equipment, and Kaffenbarger were deemed, per line, the lowest responsible and responsive bidder and is recommended to be awarded these contract; and
WHEREAS, an emergency exists in the Fleet Management Division in that it is immediately necessary to enter into contract to purchase snow plow parts prior to the first snowfall, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into contract with The Dexter Co., Lacal Equipment, and Kaffenbarger for the following items:
The Dexter Co.- 10ft & 11ft plow blades- Gledhill, Complete Mushroom Assembly- Gledhill, Mushroom plow shoe- Gledhill, Universal Curb Shoes- Gledhill, Shoe Post, Shoe Post Housing, Screw, Mushroom Shoe -Western, Plow Marker & Adjusting Screw ($54,828.55)
Lacal Equipment- Moleboard- Gledhill, Extreme V Blade Kit - Fischer & Blade- Western ($20,545.20)
Kaffenbarger - Shoe Kit - Fischer ($11,130.00)
SECTION 2. That the sum of $86,503.75 or so much thereof as may be necessary, in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Department: 45-05
Fund: 513
OCA: 451347
Obj Level 01: 02
Obj Level 03: 2284
Amount: $86,503.75
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.