Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Sanitary Paper Products. These contracts will provide for the purchase of Sanitary Paper Products for various City agencies. The term of the proposed option contracts would be approximately two years, expiring August 31, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 26, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005462). Ninety-nine (99) bids were solicited: (M1A-4, F1-2, AS1-1). Three (3) bids were received (M1A-1).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Net Pac International LLC (M!A), CC# 77-0710916 expires 8/18/2016, Items 1,4,6,7,9,15,19,21and 24, $1.00
Acorn Manufacturing, CC# 35-1386869 expires 11/13/2015, Items 2,3,5, 11,12,13,14,16,17,18,20,22, 23 and 25- 31 $1.00
Total Estimated Annual Expenditure: $170,000, Various City agencies.
Joshen Paper & Packaging was numerically low on Line Items #8, #10, #15 and #21. The cost difference in the bids received for these products is less than the administrative costs to City agencies of an additional contract and resulting Purchase Orders. In the best interest of the City of Columbus, items #15 and #21 were awarded to Net Pac and items #8 and #10 are not awarded.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the Ge...
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