Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Greenscapes Landscape Co., Inc. for the installation of street trees throughout Columbus to further the Mayor's Green Initiative and to help replace trees that have been lost to the Emerald Ash Borer. Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 11, 2014 and received by the Recreation and Parks Department on August 26, 2014. Bids were received from the following companies:
Status Bid Amount
Greenscapes MAJ $230,368
Facemeyer FBE $412,321.16
After review the proposals that were submitted, it was determined that Greenscapes Landscape Co. was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: Greenscapes Landscape Co., Inc.
Vendor Address: 4220 Winchester Pike, Columbus, OH 43232
Vendor Contact Name and Phone: Tom Kuhn 614-837-1869
Contract Compliance Number: 311027889
Contract Compliance Expiration Date: August 16, 2015
Number of Columbus Based Employees: 50+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season. Trees need to be procured and planted during the cooler months to give them a better chance of survival.
Fiscal Impact:
Ordinance 1343-2014 previously authorized the Director of Recreation and Parks to enter into various contracts for the management of the Emerald Ash Borer infestation, including those for tree replacements. Ordinance 1343-2014 also established Auditor's Certificate No. AC036671 to fund these various contracts. $140,368.00 of this contract will be funded by AC036671 in order to replace trees damaged by the Emerald Ash Borer infestation.
The remaining $100,000.00 required to meet the financial obligations of this contract is budgeted and available in the Recreation and Parks Voted Bond Fund 702.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Fall 2014 Project; to authorize the expenditure of $230,368.00 with a contingency of $10,000.00 for a total of $240,368.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($240,368.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on August 11, 2014 for the Street Tree Installation Fall 2014 Project and will be awarded to Greenscapes Landscape Co., Inc.; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that trees can be procured and planted during the cooler months to give them a better chance of survival; NOW THEREFORE
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Fall 2014 Project.
SECTION 2. That the expenditure of $240,368.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 and an existing Auditor's Certificate, previously authorized by Ordinance No. 1343-2014, as follows:
Project OCA Code Object Level 3 Amount
510039-100001 (Street Trees) 723901 6621 $100,000.00
Auditor's Certificate No. AC036671 N/A N/A $140,368.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.