Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Stantec Consulting Services, Inc. for the Big Walnut Trunk Extension Phase 2 project, CIP number 650033-100002. This project will design the final extension of the Big Walnut Sanitary Trunk Sewer north of Central College Road and east of Hoover Reservoir. This project will provide sanitary sewer service for the rapidly developing area between Hoover Reservoir and New Albany, north of State Route 161.
The purpose of this project is to provide the detailed design, specifications, contract documents, Geotechnical Baseline Report (GBR) and other reports required for the construction of the Big Walnut Trunk Sewer Extension Phase 2 from its existing 72-inch terminus. It is anticipated that the project will begin upstream of the existing Shaft #4 and proceed generally in a northerly direction towards Lee Road and then in an easterly direction along Walnut Street to the vicinity of Harlem Road as shown on Exhibit E from the Big Walnut Sanitary Trunk Extension Part 6F1, Final Design Report version 3.0 as prepared September 2000 by Dodson Stilson. The design contract will be broken into multiple phases and will be modified for each phase. There will also be a future modification for engineering services during construction.
Original Contract: $1,241,262.13
Design Modification #1 $1,071,635.19
Design Modification #2 $2,839,941.17
Construction Services Mod #1 $1,000,000.00
Construction Services Mod #2 $1,000,000.00
TOTAL $7,152,838.49
2. THE PROJECT TIMELINE: It is anticipated that the contract documents will be signed in late October or early November of 2014. Detailed design is expected to take 3 years to complete. There will be at least 4 contract modifications during the course of the design. Once design is completed it is anticipated that construction will take approximately 2 years to complete.
3. PROCUREMENT: The Division advertised for request for proposals (RFP) on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding proposals on March 3, 2014 from the following companies:
Name C.C. No. /Exp. Date City/State Status
Stantec Consulting Srv. 11-2167170 11/06/15 Columbus, OH MAJ
DLZ Ohio 31-1268980 02/19/15 Columbus, OH MBR
The two companies that submitted proposals were reviewed and ranked utilizing an evaluation committee and evaluation process. After careful consideration, the committee recommended that Stantec Consulting Services be awarded the engineering agreement for the Big Walnut Trunk Extension Phase 2 project.
4. EMERGENCY DESIGNATION: Emergency legislation is not being requested at this time.
5. CONTRACT COMPLIANCE NO: 11-2167170 | MAJ | 11/06/2015
6. ECONOMIC IMPACT: This project will extend the reach of the Big Walnut Trunk to its full build out capacity and will allow the City of Columbus to extend its service area thus creating additional utility and tax base. It will also allow for future developments and extensions of sanitary sewers into new or existing neighborhoods that would have previously had to utilize a home sewage treatment system. This will increase runoff and ground water quality for the region.
7. FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of $1,241,262.13 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, for the Big Walnut Trunk Extension Phase 2 project, and an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services, Inc. for the Division of Sewerage and Drainage for the Big Walnut Trunk Extension Phase 2 project; to transfer within and expend up to $1,241,262.13 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2014 Capital Improvements Budget. ($1,241,262.13)
Body
WHEREAS, In accordance with the provisions of Section 329.14 of the Columbus City Codes, there were two respondents to the advertised RFP that were received and opened on March 3, 2014 at the office of the Division of Sewerage and Drainage; and
WHEREAS, the Department of Public Utilities review committee after careful review and consideration recommended that the agreement for the Big Walnut Trunk Extension Phase 2 project be awarded to Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary to authorize the transfer within and an expenditure of $1,241,262.13 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing authority and sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into professional engineering services agreement with Stantec Consulting Services, Inc. for the Big Walnut Trunk Extension Phase 2 project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into professional engineering services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 500, Columbus, Ohio, 43204, in connection with the Big Walnut Trunk Extension Phase 2 project, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $1,241,262.13 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Division 60-05 | Object Level Three 6676:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650033-100000 | Big Walnut Sewer Trunk, Central College Rd Subtrunk F1B | 650033 | -$1,241,262.13
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650033-100002 | Big Walnut Trunk Extension Ph2 | 643302 | +$1,241,262.13
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $1,241,262.13 from the Sanitary Sewer General Obligation and the Sanitary Sewer Revenue Bond Funds for the General Engineering Services Project Div. 60-05 | Object Level Three 6676
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650033-100002 | Big Walnut Trunk Extension Ph2 | 643302 | +$1,241,262.13
SECTION 4. That the 2013 Capital Improvements budget Ordinance No. 0683-2014 is hereby amended as follows, to provide sufficient budget authority for the project expenditures stated in the ordinance herein.
Project No. | Proj. Name | Current | Revised | (Change)
650033-100000 | Big Walnut Sewer Trunk, Central College Rd Subtrunk F1B | $1,822,711| $581,449 | (-$1,241,263)
650033-100002 | Big Walnut Trunk Extension Ph2 | $0 | $1,241,263 | (+$1,241,263)
SECTION 5. That the said firm, Stantec Consulting Services, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.