Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute a modification for a professional engineering services contract with Orchard, Hiltz & McCliment, Inc. (formerly Bird & Houk Associates Inc.) for the Bikeway Development - Bicentennial Bikeways Plan project.
This is the first modification to the original contract and will allow for the expansion of the scope of services to include the design of bicycle lanes on Spring Street and Long Street, a shared use path on Cleveland Avenue and signs and pavement marking associated with bikeway facilities.
Original contract amount: $300,000.00 (Ord. 1298-2011, EL012171)
Modification 1 amount: $155,000.00
The contract amount, including all modifications: $455,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Orchard, Hiltz & McCliment, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Orchard, Hiltz & McCliment, Inc. is 38-1691323 and expires 4/2/16.
3. FISCAL IMPACT
Funds in the amount of $155,000.00 are available in the Streets and Highways Bonds Fund within the Department of Public Service. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for the Department of Public Service to make funding for the design of this project available and allow the project schedule to proceed as planned, thereby preserving the public health, peace, property, safety, and welfare.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to modify and increase an existing contract with Orchard, Hiltz & McCliment, Inc. for professional services for the Bikeway Development - Bicentennial Bikeways Plan project; to authorize the expenditure of up to $155,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($155,000.00)
Body
WHEREAS, Ordinance 1298-2011, authorized the Director of Public Service to enter into contract with Orchard, Hiltz & McCliment, Inc. (formerly Bird & Houk Associates Inc.) for the Bikeway Development - Bicentennial Bikeways Plan project in the amount of $300,000.00; and
WHEREAS, additional engineering and design services are needed for this project for the purpose of designing bicycle lanes on Spring Street and Long Street, a shared use path on Cleveland Avenue and signs and pavement marking associated with bikeway facilities; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL012171 to authorize additional funds and expanded scope for the professional services required for this effort; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to provide additional funding for engineering design services to allow the schedule of this project to proceed as planned thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by Ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 540002-100026 / Bikeway Development - Pavement Marking and Signage Contract (Voted 2008) / $294,000 / ($155,000) / $139,000
704 / 540002-100034 / Bikeway Development - Bicentennial Bikeways Plan (Voted 2008) / $0 / $155,000 / $155,000
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100026 / Bikeway Development - Pavement Marking and Signage Contract / 06-6600 / 720226 / $155,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100034 / Bikeway Development - Bicentennial Bikeways Plan / 06-6600 / 720234 / $155,000.00
SECTION 3. That the Director of Public Service is hereby authorized and directed to modify and increase an existing professional engineering services contract with Orchard, Hiltz & McCliment, Inc., 600 Creekside Plaza, Gahanna, Ohio 43230, for the Bikeway Development - Bicentennial Bikeways Plan project, in the amount of up to $155,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $155,000.00 or so much as thereof may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100034 / Bikeway Development - Bicentennial Bikeways Plan / 06-6682 / 720234 / $155,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.
.