Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with PAE & Associates for the Upper Scioto West Air Quality Improvements Project. The work consists of the demolition and reconstruction of two (2) biofilters along the Upper Scioto West Interceptor Sewer on the west side of Columbus. The existing earthen biofilters will be removed and new concrete structures installed with plenum baseplates, new underground vaults, foul air piping, new media, an irrigation system, drainage system, aluminum covers, associated electrical and controls, plus landscaping and fencing. The demolition of an onsite garage and a new blower fan is included in the North Biofilter only and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
This project is being completed largely in part due to community input and the number of odor complaints in the area, which has risen dramatically over the last few years. By rebuilding the existing biofilters and constructing the necessary changes to address their deficiencies, the City will be improving the environment of the neighborhoods in and around the biofilters while fostering a better working relationship with the surrounding community. The project will construct replacement media filters for the existing Air Quality Control Facilities on the Upper Scioto West Interceptor Sewer located at shafts 2 and 11. The new facilities will be more compartmentalized enabling DOSD to maintain both air quality control facilities more efficiently and effectively.
2. The Project timeline: Contract work is required to be completed in a manner acceptable to the City within 365 days from the date that a Notice To Proceed (NTP) is given by the City.
3. PROCUREMENT: In accordance with the procedures set forth in Columbus City Code, Section 329.09 for the Upper Scioto West Air Quality Improvements project. Invitations for Bids were received and opened on July 23, 2014. Three (3) competitive bids were received and opened at the Department of Public Utilities', 910 Dublin Road facility. The following bidders submitted bids:
Company Name | CCCN | Exp. Date | Type | City/State
PAE & Associates 31-1365501 | 03/18/2016 | MAJ | Brookville, OH
The Righter Company 31-0889208 | 01/07/2015 | MAJ | Columbus, OH
McDaniel's Construction 31-1145406 | 11/30/2015 | MBE | Columbus, OH
The Engineer's construction cost estimate was $1,479,600.00
The PAE & Associates was selected based on the Bid Tab and Quality Factor Form review.
Award is recommended to the lowest and best bidder.
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. CONTRACT COMPIANCE NO: 31-1365501| MAJ | 03/18/2016
6. ENVIRONMENTAL IMPACT: This project is being completed largely in part due to community input and the number of odor complaints in the area, which has risen dramatically over the last few years. By rebuilding the existing biofilters and constructing the necessary changes to address their deficiencies, the City will be improving the environment of the neighborhoods in and around the biofilters while fostering a better working relationship with the surrounding community.
7. FISCAL IMPACT: This legislation authorizes the transfer within and an expenditure of up to $2,235,600.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, and an amendment to the 2012 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with PAE & Associates for the Upper Scioto West Air Quality Improvements Project; to authorize the transfer within and the expenditure of $2,235,600.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2014 Capital Improvements Project. ($2,235,600.00)
Body
WHEREAS, in accordance with the provisions of Section 329.09 of the Columbus City Codes, the City received and opened Competitive Bids from three companies on 07/23/2014 for the Upper Scioto West Air Quality Improvements Project; and
WHEREAS, it is necessary to complete this project due to the number of odor complaints in the area; and
WHEREAS, it is necessary to construct replacement media filters for the existing Air Quality Control Facilities on the Upper Scioto West Interceptor Sewer located at shafts 2 and 11; and
WHEREAS, The new facilities will be more compartmentalized enabling DOSD to maintain both air quality control facilities more efficiently and effectively; and
WHEREAS, it is necessary to transfer within and expend up to $2,235,600.00 from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, the Department of Public Utilities Divisions of Sewerage and Drainage is requesting that this Council authorize the Director of Public Utilities to enter into a construction contract with PAE & Associates for the Upper Scioto West Air Quality Improvements Project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with PAE & Associates, 6933 Brookville-Salem Pike, Brookville, Ohio 45309 for the Upper Scioto West Air Quality Improvements Project in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $2,235,600.00 from the Department of Public Utilities, Division of Sewerage and Drainage, Dept./Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650034-100006 | Blacklick Creek Interceptor Easements | 643406 | -$2,235,600.00
To:
Project No. | Project Name | OCA Code | Change
650495-100001 | Upper Scioto West Air Quality Imp | 664495 | +$2,235,600.00
SECTION 3: That the 2014 Capital Improvements Budget Ordinance No. 0683-2014 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650034-100006 | Blacklick Creek Interceptor Easements | $2,650,000 | $414,400 | (-$2,235,600)
650495-100001 | Upper Scioto West Air Quality Imp | $0 | $2,235,600 | (+2,235,600)
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $2,235,600.00 from the Sanitary Sewer General Obligation Bond Fund from Fund 664 | Div. 60-05 | Proj. 650495-100001 | 664495 | Object Level Three 6630.
SECTION 5. That the said firm, PAE & Associates, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.