Explanation
BACKGROUND: The Division of Code Enforcement's Environmental Blight Abatement Section utilizes various equipment for projects throughout the City of Columbus. This equipment will aid the section in more safely removing the environmental hazards the section already encounters.
The Purchasing Office opened formal bids August 14th, 2014 for the purchase of one (1) skid steer loader with a trailer and accessories for the Division of Code Enforcement. Three complete bids were received:
Company Skid Steer Type Total Cost
Rudd Equipment Company Volvo M115 C $49,020.00
(Columbus, OH)
Bobcat Enterprises Inc. Bobcat S590 T4 $49,495.89
(Hilliard, OH)
Company Wrench, LTD GEHL R220 $51,508.00
(London, OH)
The bids were reviewed based on meeting specifications and overall cost proposals. Rudd Equipment Company was the low bidder; however their bid did not meet specifications.
Department of Development recommends an award be made to Bobcat Enterprises Inc. as the lowest, responsive, responsible and best bidder.
CONTRACT COMPLIANCE INFORMATION:
Company Compliance Number Expiration Date
Bobcat Enterprises Inc. 31-0860716 5/9/2015
FISCAL IMPACT: The total cost for this expenditure is $49,495.89. Funds for this expenditure are budgeted in the 2014 CDBG Budget, Fund 248.
EMERGENCY DESIGNATION: Emergency action is requested to ensure equipment is received as soon as possible so that the Department of Development is able to demolish small structures rather than contract these projects out to save the City valuable time and resources.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of one (1) skid steer loader from Bobcat Enterprises Inc. for use by the Department of Development, Division of Code Enforcement's Environmental Blight Abatement Section; to authorize the expenditure of $49,495.89 from the Community Development Block Grant Fund; and to declare an emergency. ($49,495.89)
Body
WHEREAS, the Department of Development's Division of Code Enforcement is responsible for the abatement of environmental hazards throughout the City, and
WHEREAS, the Division of Code Enforcement is in need of equipment to carry out services to the citizens of Columbus, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division, and
WHEREAS, funds are available in the Community Development Block Grant Fund for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to obtain this equipment as soon as possible so that the Department is able to demolish small structures rather than contract these projects out to save the City valuable time and resources, all for the immediate preservation of the public health, peace, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract in accordance with the specifications on file in the Purchasing Office for the following equipment:
Bobcat Enterprises Inc.
3666 Lacon Rd.
Hilliard, OH 43026
One (1) Bobcat S590 T4 Skid Steer Loader with Attachments & Trailer ($49,495.89.)
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $49,495.89 or so much thereof as necessary, hereby authorized to be expended from the Community Development Block Grant Fund, Fund 248, Department of Development, Division 44-03, Object Level One 06, Object Level Three 6652, OCA 410427.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.