Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Schooley Caldwell Associates for professional architectural and engineering consulting services for the new Front and Long Street building. Ordinance No. 1683-2013, passed by City Council on July 18, 2013, authorized the original contract.
A modification of the contract is necessary to provide funding to address changes in the scale, scope and location of the parking garage component associated with the new 111 North Front Street building.
Schooley Caldwell Associates is in the process of completing the base design; it would not be prudent to select another firm to complete the design. To bring on a new design firm now would cause unnecessary delays and duplication of work. Prices already established in the contract and negotiation of additional fees was used to determine the cost of this modification.
Emergency action is requested to so that space planning, design and associated engineering can continue without delay.
Schooley Caldwell Associates Contract Compliance No. 31-0972509, expiration date January 16, 2015.
Fiscal Impact: The cost of this modification is $1,200,000.00. This legislation authorizes a transfer of $1,200,000.00 between projects within the Construction Management Capital Improvement Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a contract with Schooley Caldwell Associates for professional architectural and engineering services for the new 111 Front Street building; to authorize the expenditure of $1,200,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($1,200,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, Ordinance No. 1683-2013, passed by City Council on July 18, 2013, authorized the original contract with Schooley Caldwell Associates for professional architectural and engineering services for the new 111 Front Street building; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to modify a contract with Schooley Caldwell Associates to provide funding to address changes in the scale and scope of the parking garage component associated with the new 111 North Front Street building
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary toto modify a contract with Schooley Caldwell Associates so that space planning, design and associated engineering can continue without delay, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
City Hall Renovations - HVAC 570031-100002 (Unvoted Carryover)
$9,062,484 |$7,862,484|($1,200,000)
109 N. Front St - New Building Design 570061-100001(Unvoted Carryover)
$157,575|$1,357,575|$1,200,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept./Div.: 45-50|Fund: 733|OCA Code: 733102|Project Number: 570031-100002|Project Name: City Hall Renovations - HVAC|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $1,200,000.00
TO:
Dept./Div.: 45-50|Fund: 733|OCA Code: 761001|Project Number: 570061-100001|Project Name: 109 N. Front St - New Building Design |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $1,200,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract with Schooley Caldwell Associates for professional architectural and engineering consulting services for the new Front and Long Street building.
SECTION 4. That the expenditure of $1,200,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570061-100001
OCA Code: 761001
Object Level 1: 06
Object Level 3: 6620
Amount: $1,200,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.