Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Winter Asphalt Hot Mix for the Department of Public Service. The term of the proposed option contract will be through April 30, 2015 in accordance with formal bid solicitation SA005539. The materials will be used for roadway repair and maintenance during cold weather months. The Purchasing Office opened formal bids on August 28, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005539). Twenty-five (25) bids were solicted (23-MAJ, 2-MBR). One bid was received.
The Purchasing Office is recommending award of a contract to the lowest, responsive bidder:
The Apple-Smith Corporation, CC#311012654, Expiration: 6/14/2015. Estimated Annual Expenditure: $1200.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Winter Asphalt Hot Mix will not be available and the efforts of the Department of Public Service to continue with roadway maintenance and repairs during cold weather months would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Service will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Winter Asphalt Hot Mix from The Apple-Smith Corporation; to authorize the expenditure of one dollar to establish this contract from the General Fund; and to declare an emergency ($1.00).
Body
WHEREAS, the Department of Public Service has a need for Winter Asphalt Hot Mix for roadway re...
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