Explanation
BACKGROUND: The Columbus Art Commission (CAC), through the Columbus Department of Development, and in partnership with the Columbus Recreation and Parks Department, Columbus Department of Public Utilities and the Greater Columbus Arts Council, solicited proposal submissions from interested and qualified artists to design bicycle racks. A total of nine (9) bike racks, one per facility, were selected for the following locations:
Dreaming Big (ALTernative, Artist)
1. Department of Public Utilities, 910 Dublin Road (43215)
Follow the Bouncing Ball (Michael B. Hays, Artist)
2. Blackburn Community Center, 263 Carpenter Street (43205)
3. Tuttle Community Center, 240 W. Oakland Avenue (43204)
4. Westgate Community Center, 455 S. Westgate Avenue (43204)
The Sightseer (Wes Kull, Artist)
5. Barack Community Center, 580 E. Woodrow Avenue (43207)
6. Dodge Community Center, 667 Sullivant Avenue (43205)
7. Milo-Grogan Community Center, 862 E. Second Avenue (43201)
8. Whetstone Community Center, 3923 N. High Street (43214)
Sunshine Parking (Glen Holland, Artist)
9. Indian Mound Community Center, 3901 Parson Avenue (43207)
The costs for this project will be $70,549.00 with a contingency of $7,300.00 for a total of $77,849.00.
This legislation is submitted as emergency so that work may proceed during the current construction season.
CONTRACT COMPLIANCE: Bids were advertised by the Recreation and Parks Department through Vendor Services, in accordance with City Code Section 329, on July 11, 2014 and received by the Recreation and Parks Department on July 31, 2014. Bids were received from the following companies:
Company
Covington Iron Works LLC, dba Stewart Iron Works (MAJ)
TWC Services, Inc. (MAJ)
After a review of the proposals that were submitted, it was determined that Covington Iron Works LLC, dba Stewart Iron Works, was the most responsive bidder.
FISCAL IMPACT: Funds in the amount of $77,849.00 are available for this project in the Northland and Other Acquisitions Fund within the Department of Development. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Northland and Other Acquisitions Fund; to authorize the Director of the Recreation and Parks Department to enter into contract on behalf of the Department of Development with Covington Iron Works LLC, dba Stewart Iron Works, for the fabrication and installation of nine art bike racks; to authorize the expenditure of up to $77,849.00 from the Northland and Other Acquisitions Fund; and to declare an emergency. ($77,849.00)
Body
WHEREAS, on July 1, 2013, the CAC, through the Development Department, and in partnership with the Columbus Recreation and Parks Department, initiated an RFP/artist call for public art bike rack design proposals as part of the city's pilot Public Art Bike Rack Program; and
WHEREAS, a total of nine (9) bike racks, one per facility, were selected for placement at the Department of Public Utilities Dublin Road facility and the following community recreation centers: Blackburn, Tuttle, Whetstone, Barack, Dodge, Milo-Grogan, Westgate, and Indian Mound; and
WHEREAS, on July 21, 2014, City Council approved Ordinance 1448-2014 authorizing the Director of Development to enter into contract with the four artists whose designs were selected by web-based community voting, and appropriating an expenditure of $6,500 in artist fees for the designs; and
WHEREAS, bids to fabricate and construct the bike racks were advertised through Vendor Services, in accordance with City Code Section 329, on July 11, 2014 and received by the Recreation and Parks Department on July 31, 2014; and
WHEREAS, after review of the proposals submitted, it was determined that Covington Iron Works LLC, dba Stewart Iron Works, was the most responsive bidder; and
WHEREAS, the Recreation and Parks Department is prepared to enter into contract to oversee the fabrication and installation of the nine bike racks on behalf of the Department of Development; and
WHEREAS, the Department of Development desires that the Director of the Department of Recreation and Parks enter into contract on its behalf for the fabrication and installation of nine art bike racks with Covington Iron Works LLC, dba Stewart Iron Works; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Northland and Other Acquisitions Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Development project:
Fund / Project / Project Name / Current / Change / Amended
735 / 440119-100001 / 44-01 Public Art - Maloney Health Center (Unvoted Carryover) / $15,000.00 / ($15,000.00) / $0
735 / 440119-100002 / 44-01 Public Art - North Bank Park (Unvoted Carryover) / $50,000.00 / ($50,000.00) / $0
735 / 440104-100000 / 44-01 Misc Economic Development (Unvoted Carryover) / $8,564 / ($8564) / $0
735 / 440119-100000 / Public Art (Unvoted Carryover ) / $85,292.00 / ($4,285) / $81,007
735 / 440119-100007 / Public Art - Bike Racks (Unvoted Carryover) / $0 / $77,849.00 / $77,849.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Northland and Other Acquisitions Fund 735 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 440119-100001 / 44-01 Public Art - Maloney Health Center / 06-6621 / 735119 / ($15,000.00)
735 / 440119-100002 / 44-01 Public Art - North Bank Park / 06-6621/ 751902 / ($50,000.00)
735 / 440104-100000 / 44-01 Misc Economic Development / 06-6621 / 735020 / ($8563.79)
735 / 440119-100000 / Public Art / 06-6621 / 735190 / ($4,285.21)
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 440119-100007 / Public Art - Bike Racks / 06-6621 / 711907 / $77,849.00
SECTION 3. That the Director of Recreation and Parks is authorized to enter into contract with Covington Iron Works, LLC, dba Stewart Iron Works on behalf of the Department of Development for the fabrication and installation of nine art bike racks, one per facility, at nine public locations and that the Director of the Department of Development is authorized to appropriate and expend an amount not to exceed $77,849.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $77,849.00 or so much thereof as may be needed, is hereby authorized to be expended from the Northland and Other Acquisitions Fund, Fund 735, Project 440119-100007, Public Art - Bike Racks, Object Level One 03, Object Level Three 6621, OCA 711907.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.