Explanation
BACKGROUND: The Division of Fire is in need of purchasing one (1) "Safe House" tow behind trailer equipped for use in training and educating the public on fire safety. The safe house currently in use has been in service for 20 years, and is beyond it's useful serviceable life. This legislation authorizes the Finance and Management Director to enter into a contract with Surrey Fire Safety House for the purchase of a "Safe House" tow behind trailer equipped for use in training and educating the public for the Fire Division.
Bid Information: Bids were solicited by the Purchasing Office, via Solicitation SA005517, and were opened on August 14, 2014. Only one (1) bid was received on this solicitation, as follows:
Surrey Fire Safety House (Div. of Walters Group, Inc.) - Majority company - $62,498.00
The Division of Fire recommends a bid award to Surrey Fire Safety House (Div. of Walters Group) as the lowest, responsible, responsive and best bid. Surrey Fire Safety House is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recover.
Contract Compliance: Surrey Fire Safety House (Div. of Walters Group, Inc.) - CC #34-1943826
Emergency Designation: The Division of Fire requests emergency legislation so that the purchase of this tow behind trailer can commence immediately;
FISCAL IMPACT: This ordinance authorizes an expenditure of $62,498.00 from the Fire Division's Safety Voted Bond Fund; funding exists for this tow behind trailer for training and education purposes. An amendment and transfer of funds within the Safety Bond Fund is necessary for this expenditure.
Title
To amend the Department of Public Safety's 2014 Capital Improvement Budget and transfer funds between projects within the Safety Bond funds; to authorize and direct the Finance and Management Director to enter into a contract with Surrey Fire Safety House for the purchase of one (1) "Safe House" tow behind trailer equipped for use in training the public on fire safety for the Division of Fire; to authorize the expenditure of $62,498.00 from Safety Voted Bond Fund 701; and to declare an emergency. ($62,498.00)
Body
WHEREAS, there is a need to purchase a "Safe House" tow behind trailer equipped for public safety training and education purposes; and
WHEREAS, bids were solicited via Purchasing bid Solicitation SA005517 (opened 8/14/14), with the lowest, best, responsible and responsive bid being submitted by Surrey Fire Safety House; and
WHEREAS, an amendment of the 2014 CIB and the transfer of funds within Safety's Bond Funds will be necessary for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize and direct the Director of Finance and Management to enter into a contract with Surrey Fire Safety House for the purchase one (1) "Safe House" tow behind trailer equipped for use in training the public about fire safety for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget is amended in Fund 701 as follows:
Project Name Project Number Current Authority Revised Authority Difference
Police & Fire Comm Sys. (Unvoted Carryover) 320001-100000 $18,363 $18,800 $437
Police & Fire Comm Sys. (Unvoted Carryover) 320001-100000 $18,800 $18,363 ($437)
800 MHz Digital Migration (Voted Debt) 320001-100009 $11,500,000 $11,494,403 ($5,597)
Police-Fire Computer Dispatch (Voted Carryover) 320016-100000 $17,395 $0 ($17,395)
Fire Apparatus Replacement-Medic(Voted Debt) 340101-100002 $1,500,000 $1,455,753 ($44,247)
Fire Apparatus Replacement (Unvoted Carryover) 340101-100000 $0 $437 $437
Fire Apparatus Replacement (Voted Carryover) 340101-100000 $0 $17,395 $17,395
Fire Apparatus Replacement (Voted Debt) 340101-100000 $0 $49,844 $49,844
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund 701 as follows:
FROM:
Project No 320001-100000|Project Name: Police and Fire Comm Sys|OCA Code: 642629|Amount $437.03
Project No 320001-100009|Project Name: 800 Mhz Digital Migration||OCA Code: 710109|Amount $5,597.00
Project No 320016-100000|Project Name: Police Fire Computer Dispatch|OCA Code: 701016|Amount $17,396.09
Project No 340101-100002|Project Name: Fire Apparatus Replacement - Medic|OCA Code: 713402|Amount $44,247.18
TO:
Project No 340101-100000|Project Name: Fire Apparatus Replacement|OCA Code: 711010|Obj Lvl 3: 6652|Amount $67,677.30
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with Surrey Fire Safety House for the purchase of a tow behind trailer equipped for use in training the public for the Fire Division, in accordance with the terms and conditions of solicitation SA005517 opened on 08/14/14.
SECTION 4. That the expenditure of $62,498.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund as follows:
Fund 701 /Project 340101-100000 / Fire Apparatus Replacement/ Obj Lvl 01-06 - Obj Lvl 3 6652 / OCA 711010 / $62,498.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.