Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Public Safety Corporation for an upgrade to the false alarm database system in the License Section. Crywolf is a software application purchased in 2008 as part of the City's CAD system. The software tracks false alarm data for the License Section. This software upgrade will allow online processing of alarm applications and payments for alarm licenses as well as payment of penalties and fines for multiple false alarms. This ordinance requests the purchase be made under sole source procurement as Crywolf is the current software standard in use by the Support Services Division and it is not efficient or necessary to procure another full software package to implement this online application and payment process.
Bid Information: This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code because Public Safety Corporation is the only vendor who can provide licenses to their proprietary software.
Sole Source Provider: Public Safety Corporation- CC #522188829 - expires 09/17/2016
Emergency Designation: Emergency designation is requested to provide the citizens the ability to apply and make payments for false alarms online.
FISCAL IMPACT: This legislation authorizes the purchase of an upgrade to the City's false alarm database system for $11,500.000 under the sole source provision of the Columbus City Code. Funding for this expenditure is available in the Safety Initiative Fund.
Title
To authorize the Director of Public Safety to enter into contract with Public Safety Corporation in accordance with the sole source provision of the Columbus City Code; to purchase an upgrade to the current false alarm system in the License Section; to authorize the expenditure of $11,500.00 from the Safety Initiative Fund; and to declare an emergency. ($11,500.00)
Body
WHEREAS, the Division of Support Services has the need to improve efficiency and purchase an upgrade to the License's Sections false alarm data management system; and,
WHEREAS, this upgrade will allow online applications and payments for alarm users licenses as well as payments for penalties and fines; and,
WHEREAS, Public Safety Corporation is the original provider of the current system and is the sole source provider of maintenance, software, and licenses for the system; and,
WHEREAS, this contract with Public Safety Corporation is being established under the Sole Source provision in Section 329.07 of the Columbus City Code; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract with Public Safety Corporation for the purchase of an upgrade to the City's false alarm database system to give citizens the ability to apply and make payments for false alarms online, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, is hereby authorized and directed to enter into contract with Public Safety Corporation to purchase an upgrade to the current false alarm database system.
SECTION 2. That the expenditure of $11,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 016
OCA Code: 320016
Object Level One: 02
Object Level 3: 2224
Amount $11,500.00
SECTION 3. That the agreement with Public Safety Corporation for $11,500.00 is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.