Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Central Ohio Forklifts, Inc. for the purchase of a Trailer Mounted Boom Lift for the Division of Sewerage and Drainage. The equipment will be used at the Southerly Waste Water Treatment Plant to allow employees to perform work that cannot be reached by a ladder, such as repairing pipes and above ground water lines and changing lights in the plant.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005566). Thirty-five (35) vendors (33 MAJ/1 MBR/1 F1) were solicited and two (2) bids (2 MAJ) were received and opened on September 4, 2014. The award is recommended to Central Ohio Forklifts, Inc. as the lowest responsive and responsible and best bidder for all items for a total amount of $23,902.26. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Central Ohio Forklifts, Inc., Contract Compliance Number: 34-1882607, expires 1/22/15.
FISCAL IMPACT: This purchase was budgeted for $17,000.00 in the division's operating budget for 2014 and the contract will be awarded in the amount of $23,902.26. Expenditures will be reprioritized to identify additional funding without increasing the existing budget. There were no similiar purchases in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Central Ohio Forklifts, Inc. for the purchase of a Trailer Mounted Boom Lift for the Division of Sewerage and Drainage and to authorize the expenditure of $23,902.26 from the Sewer Operating Fund. ($23,902.26)
Body
WHEREAS, a Trailer Mounted Boom Lift is required by the Division of Sewerage and Drainage to allow employees to perform work that cannot be reached by a ladder, such as repairing water lines and changing lights in the plant; and
WHEREAS, the Purchasing Office opened formal bids on September 4, 2014 for the purchase of a Trailer Mounted Boom Lift for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Central Ohio Forklifts, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005566 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Central Ohio Forklifts, Inc., 4150 Perimeter Drive, Columbus, OH 43228, for the purchase of a Trailer Mounted Boom Lift for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $23,902.26, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 604793, Object Level l: 06, Object Level 3: 6651.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.