Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with ESEC Corporation, dba Columbus Peterbilt for the purchase of three (3) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage. The CNG Combination Sewer Cleaning Machines will be used at the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the city. The equipment replaces BT21768, BT21005 and BT21560 and has been approved by Fleet Management.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005535). Sixty-six (66) vendors (62 MAJ/4 MBR ) were solicited and three (3) bids (3 MAJ) were received and opened on September 4, 2014. ESEC Corporation dba Columbus Peterbilt submitted a primary bid for a single engine unit in the amount of $399,971.00 per unit and an alternate bid for a dual engine unit in the amount of $399,971.00. The primary bid is for the single engine unit with a Van-Con sewer body provided by Best Equipment Co (Quote Number 16690). The alternate bid for the duel engine unit does not meet the requirements of the specifications (Quote Number 16689) and will not be awarded.
After a review of the bids, the Division of Sewerage and Drainage recommends the award be made to ESEC Corporation dba Columbus Peterbilt for the primary bid for three (3) Combination Sewer Cleaning Machines, the lowest responsive and responsible and best bidder for a total amount of $1,199,913.00.
In support of the Mayor's Get Green initiative these CNG Combination Sewer Cleaning Machines use compressed natural gas (CNG) as a alternative fuel. CNG is a fossil fuel substitute for gasoline (petrol), diesel fuel or propane/LPG. Although its combustion does produce greenhouse gases, it is a more environmentally clean alternative to those fuels, and it is much safer than other fuels in the event of a spill (natural gas is lighter than air, and disperses quickly when released).
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: ESEC Corporation, dba Columbus Peterbilt Contract Compliance Number: 34-1285858, expires 3/20/16
FISCAL IMPACT: $1,199,913.00 is needed and budgeted for this purchase. The Division of Sewerage and Drainage purchased a similiar vehicle in 2013 for $456,470.01 and in 2012 for $379,456.91.
Title
To authorize the Director of Finance and Management to enter into a contract with ESEC Corporation, dba Columbus Peterbilt, for the purchase of three (3) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage; and to authorize the expenditure of $1,199,913.00 from the Sewer Operating Fund. ($1,199,913.00)
Body
WHEREAS, three (3) CNG Combination Sewer Cleaning Machines are required by the Division of Sewerage and Drainage to be used by the crews at the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the city; and
WHEREAS, the equipment replaces BT21768, BT21005 and BT21560 and has been approved by Fleet Management, and
WHEREAS, the Purchasing Office opened formal bids on September 4, 2014 for the purchase of three (3) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, ESEC Corporation, dba Columbus Peterbilt; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005535 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with ESEC Corp, dba Columbus Peterbilt, 6240 Enterprise Parkway, Grove City, OH 43123, for the purchase of three (3) CNG Combination Sewer Cleaning Machines for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $1,199,913.00, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 605089, Object Level l: 06, Object Level 3: 6652.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.