Explanation
BACKGROUND: This ordinance authorizes the City attorney to modify and extend a contract with Computer Aid, Inc. for the provision of staff augmentation services for analysis, scoping and configuring of a criminal prosecution software system.
FISCAL IMPACT:
The original contract established by ED051216, for the maximum amount of $20,000.00, was funded from the City Attorney's 2014 general fund budget.
The Department of Technology has $10,000.00 available within the 2014 Information Services budget to fund the modification.
EMERGENCY: Emergency legislation is requested to expedite the modification of this contract in order to allow continuation of the services needed in a timely manner.
CONTRACT COMPLIANCE NUMBER:
Computer Aid, Inc. CC#: 232180878 Expires: 10/26/14
Title
To authorize the City Attorney to modify and extend a contract with Computer Aid, Inc. for staff augmentation services; to authorize the expenditure of Ten Thousand Dollars from the Department of Technology, Information Services Division, Information Services Fund; and, to declare an emergency. ($10,000.00)
Body
WHEREAS, the City Attorney's Office is in the first stages of identifying and implementing a criminal prosecution software system to increase the efficiency and work flows of the office; and
WHEREAS, a contract was established with Computer Aid, Inc. in accordance with State Term Contract 0A1097 for staff augmentation services to identify work processes/flows and to aid in the development of a requirements document to be used in the scoping and configuring of said system; and,
WHEREAS, during the initial analysis additional work processes and work flows were identified; and,
WHEREAS, the City Attorney has the need to modify and extend said contract with Computer Aid, Inc. to complete the analysis and the requirements document; and,
WHEREAS, the expenditure of Ten Thousand Dollars ($10,000.00) from the Department of Technology's, Information Services Division, 2014 Information Services Fund is available to fund said contract modification, and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize this contract modification in order to allow continuation of services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1: That the City Attorney be and hereby is authorized to modify and extend a contract with Computer Aid, Inc. for staff augmentation services for an additional Ten Thousand Dollars ($10,000.00).
SECTION 2: That the expenditure of Ten Thousand Dollars ($10,000.00), or so much thereof as may be necessary, is hereby authorized to be expended from Department 47, Division 47-02, Information Services Fund 514, Sub Fund 01, Organizational Cost Accounting Code 280735, Object Level Three 3336.
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same