Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Division of Police, to modify an agreement with Xerox State and Local Solutions for professional services to enhance the eTIMS Tow System, currently utilized by the Department of Public Service, for use by Police Division vehicle impound operations. The original contract (EL015048) was authorized by ordinance 1446-2013, passed by Columbus City Council September 9, 2013. This modification will provide for additional funding to develop additional enhancements needed to meet Division of Police business requirements, to be completed within one year of a purchase order certified by the City Auditor.
1. Amount of additional funds to be expended: $12,300.00
Original contract amount: $50,000.00
Amount of original contract and 1 modification: $62,300.00
2. Reason additional goods/services could not be foreseen:
The Division of Police identified a baseline set of business requirements associated with the original contract. Since that time, additional requirements have been identified by the Division of Police, which were not known at the time of the original agreement.
3. Reason other procurement processes are not used:
Xerox State and Local Solutions is the current system provider for the Department of Public Service, through a contract authorized by ordinance 0217-2008. To ensure more coordinated operations between the Department of Public Service and the Police Division impound lot, it is in the City's best interests to enhance the existing system, rather than obtaining a different solution through alternate procurement methods.
4. How cost of modification was determined:
The level of effort to complete the additional enhancements is estimated at 123 hours. The negotiated hourly rate of $100 is the basis for the total additional cost of $12,300.00.
FISCAL IMPACT:
In 2013, the Department of Technology legislated $50,000.00 (via Ord. 1446-2014...
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