Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to enter into a contract with FishNet Security, Inc. to provide an Encase Cybersecurity software solution. The City requires this software system to comply with federal and industry cybersecurity requirements. These services are being procured in accordance with section 329.06 of Columbus City Code, pursuant to solicitation SA005437. FishNet Security Inc. ($67,295.20) and SHI International Corp. ($75,490.00) were the two responses to this solicitation received by the bid opening date of June 12, 2014. FishNet is the lowest, responsive, responsible and best bidder. They are offering service for a period of one year from the date of a certified purchase order, at a cost of $67,295.20. In accordance with the bid specifications, the City and FishNet can renew the contract for two additional one year terms, by mutual agreement and approval of proper City authorities.
As a reseller of Encase software solutions, FishNet is required to include Encase licensing and support standard terms and conditions in their proposed agreement with the City. Given these additional terms, this ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City code.
Fiscal Impact: The funds for this contract agreement, in the amount of $67,295.20 are budgeted and available within the Department of Technology, Information Services Division, Capital Improvement Bonds Fund (47-02 ESP-Security project # 470047-100002/SubFund 002).
Emergency: Emergency action is requested to expedite authorization of this contract with the supplier at the earliest possible date.
CONTRACT COMPLIANCE NUMBER:
FishNet Security, Inc CC#:431806449 Expires: 06/12/2016
Title
To authorize the Director of the Department of Technology to enter into a contract with FishNet Security, Inc to provide an Encase Cybersecurity software solution with service for a period of one year from the date of a certified purchase order; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $67,295.20; and to declare an emergency. ($67,295.20)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into a contract with FishNet Security, Inc to provide an Encase Cybersecurity software solution; and
WHEREAS, the City requires this software system to comply with federal and industry cybersecurity requirements; and
WHEREAS, these services are being procured in accordance with section 329.06 of Columbus City Code, pursuant to solicitation SA005437; and
WHEREAS, FishNet is the lowest, responsive, responsible and best bidder offering service for a period of one year from the date of a certified purchase order, at a cost of $67,295.20; and
WHEREAS, In accordance with the bid specifications, the City and FishNet can renew the contract for two additional one year terms, by mutual agreement and approval of proper City authorities; and
WHEREAS, this ordinance will also authorize waiver of the competitive bidding provisions in accordance with section 329 of the Columbus City code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to enter into a contract with FishNet Security, Inc. to provide an Encase Cybersecurity software solutions thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, is authorized to enter into a contract with FishNet Security, Inc. to provide an Encase Cybersecurity software solution in the amount of $67,295.20 for a period of one year from the date of a certified purchase order with the option to renew the contract for two additional one year terms, by mutual agreement and approval of proper City authorities.
SECTION 2. That the expenditure of $67,295.20 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 514472| Project Number: 470047-100002| Project Name: 47-02 ESP-Security project| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: 67,295.20 | Information Services Division Capital Bonds Fund|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of Columbus City Code, Chapter 329.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.