Explanation
BACKGROUND: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a contract with 3SG Corporation for one year for the provision of Hyland OnBase software maintenance services for the Franklin County Municipal Court imaging system.
The imaging system converts the existing court documents into electronic images necessary to optimize storage space and reduce future storage costs, while providing for more efficient access to court document information.
3SG Corporation, a dealer of Hyland Software, Inc. installed and configured the Hyland OnBase software for the imaging system, and is currently providing the Municipal Court Clerk’s Office with software maintenance services through the State of Ohio, State Term Schedule (STS) # 533272-3: expiration date 3/31/17.
Ordinance 582-87 authorizes the City of Columbus to purchase from the cooperative purchasing contract.
Bid Information: The Municipal Court Clerk is respectfully requesting to waive the competitive bidding provisions of the Columbus City Code, Chapter 329, to contract with 3SG Corporation. It is in the best interest of the City to waive competitive bidding, for the continuity of the services and the state term pricing.
Current Contract:
Ordinance: 1036-2012; $20,756.11; EL012786
Ordinance: 1071-2013; $41,268.90; EL014339
Ordinance: 2016-2014; $24,947.82
Contract Compliance Number:
3SG Corporation: 31-1651723
Expiration date: 9/16/16
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency action is requested for the continuity of the software maintenance services.
Fiscal Impact: Funds totaling $24,947.82 are within the 2014 computer fund budget.
Title
To authorize the Municipal Court Clerk to enter into a contract w...
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