Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Service - Water Distribution Group agreements, with Stantec Consulting Services, Inc. (Contract No. 2007) and HDR Engineering, Inc. (Contract No. 2008).
Stantec Consulting Services: Work performed under the original contract included design services for the Fairwood Tanks demolition, Reservoir Riparian Buffer Zone Optimization, Galena Nature Preserve, 3500 Indianola Ave Exterior Improvements, Fisher Road Booster Station Roof Replacement. Additional work items consisted of all field investigations, surveying, and all other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to the projects.
HDR Engineering, Inc.: Work performed under the original contract included design services for Standby Power for Critical Booster Stations, Large Diameter Valve Replacement, and Demorest Road Subsurface Utility Exploration. Additional work items consisted of all field investigations, surveying, and all other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to the projects.
The general purpose of this Modification Number #1 (current) is to continue general engineering services to the Division of Water, Water Distribution Engineering, on an "as-needed" basis. Work items shall consist of field investigations, surveying, and other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to various water distribution and facility projects.
1.1 Amount of additional funds to be expended: $500,000.00
Original Contract Amount: $ 500,000.00 (EL013879 & EL013880)
Modification No. 1 (current): $ 500,000.00
Modification No. 2 (future): $ 500,000.00
Total (Orig. + Mods 1-2) $ 1,500,000.00
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation, Ordinance No. 2490-2012.
1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 3 annual agreements (1 original agreement and two modifications). This is the first modification.
1.4. How cost of modification was determined:
The original amount of each of the General Engineering services was $250,000.00. Each contract was budgeted annually for an additional $250,000.00 ($500,000 total) of which would be legislated via two planned modifications. This is the first modification to the original contracts.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This modification will provide general engineering services for various tasks which may involve the water distribution system, the equipment, the facilities and/or the resources managed by the Water Distribution Group. The tasks performed on an as-needed basis will assist the Water Distribution Group in providing an adequate and safe supply of drinking water which is essential to economic growth and development. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. FUTURE MODIFICATION: Ordinance No. 2490-2012 indicated the original agreement would be modified through the 2015 fiscal period, with the approval of City Council, to fulfill its planned needs.
4. CONTRACT COMPLIANCE INFO: The Contract Compliance Number for Stantec Consulting Services, Inc. is 11-2167170 (expires 11/6/15, MAJ). The Contract Compliance Number for HDR Engineering, Inc. is 47-0680568 (expires 8/13/16, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc. nor HDR Engineering, Inc.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into planned contract modifications of the General Engineering Service - Water Distribution Group agreements with Stantec Consulting Services, Inc. and HDR Engineering, Inc. for the Division of Water; to authorize a transfer and expenditure up to $500,000.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($500,000.00)
Body
WHEREAS, Contract No's EL013879 (Stantec) & EL013880 (HDR) were authorized by Ordinance No. 2490-2012, passed December 17, 2012, were executed on January 17, 2013, and approved by the City Attorney on February 13, 2013 for the General Engineering Service - Water Distribution Group Project; and
WHEREAS, the original professional services agreements were bid out and planned for a total of 3 annual agreements (1 original agreement and two modifications). This is the first modification; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the General Engineering Service - Water Distribution Group agreements, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the agreements for the General Engineering Service - Water Distribution Group Project, with Stantec Consulting Services, Inc. and HDR Engineering, Inc., in an amount up to $250,000.00 each.
SECTION 2. That these contract modifications are in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $500,000.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690265-100000 (New Funding) | HCWP Raw WL | 690265 | -$500,000
606 | 690528-100000 (New Funding | GES-Distribution Group | 606528 | +$500,000
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690265-100000 (New Funding) | HCWP Raw WL | $500,000 | $0 | -$500,000
606 | 690528-100000 (New Funding | GES-Distribution Group | $0 | $500,000 | +$500,000
SECTION 5. That an expenditure up to $500,000.00 is hereby authorized to modify and increase the agreements for the General Engineering Service - Water Distribution Group Project, within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690528-100000 (New Funding), Object Level Three 6677, OCA Code 606528, as designated below:
Stantec Consulting Services, Inc. - $250,000
HDR Engineering, Inc. - $250,000
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.