Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with The EDGE Group, Inc., in the amount of up to $200,000.00 for the Roadway Improvements - Downtown Standards Update project located in the Downtown Community Planning Area.
The Department of Public Service is initiating a procurement effort that will result in the award and execution of a professional services contract related to establishing a comprehensive set of standards addressing all improvements within the right-of-way, including but not limited to: streets, sidewalks, street furniture, landscaping, and stormwater; as well as screening of private property. This project builds upon the Columbus Downtown Streetscape Plan, adopted in 2000, and the Downtown Strategic Plan, adopted in 2010. The final deliverable will be adopted by Columbus City Council following public engagement and review/recommendation by city commissions.
The Department of Public Service, Office of Support Services, solicited proposals for the Roadway Improvements - Downtown Standards Update project. The project was formally advertised on the Vendor Services web site from July 30, 2014, to August 21, 2014. The city received four (4) responses. All of the proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on September 2, 2014. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
The EDGE Group, Inc. Columbus, OH MAJ
NBBJ Columbus, OH MAJ
CT Consultants, Inc. Columbus, OH MAJ
MKSK Columbus, OH MAJ
The EDGE Group, Inc. received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Downtown Standards Update contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against The EDGE Group, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for The EDGE Group, Inc. is 20-8054208 and expires 4/15/16.
3. FISCAL IMPACT
Funds in the amount of $200,000.00 are available for this project and will be appropriated as follows: $100,000.00 from the Streets and Highways Bonds Fund within the Department of Public Service; $50,000.00 from the Northland and Other Acquisitions Fund within the Department of Development; and $50,000.00 from the Storm Sewer Bonds Fund within the Department of Public Utilities.
Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund, the Northland and Other Acquisitions Fund, and the Storm Sewer Bonds Fund; to authorize the Director of Public Service to enter into contract with The EDGE Group, Inc. for engineering, technical, and surveying services in connection with the Roadway Improvements - Downtown Standards Update project; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bonds Fund, up to $50,000.00 from the Northland and Other Acquisitions Fund, and up to $50,000.00 from the Storm Sewer Bonds Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Roadway Improvements - Downtown Standards Update project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with The EDGE Group, Inc. for the provision of engineering and design services related to the Roadway Improvements - Downtown Standards Update project in the amount of up to $200,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bonds Fund, the Northland and Other Acquisitions Fund, and the Storm Sewer Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract to prevent delays in the Department's capital improvement program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Service project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $687,124 / ($100,000) / $587,124
704 / 530161-100163 / Roadway Improvements - Downtown Standards Update (Voted Carryover) / $0 / $100,000 / $100,000
SECTION 2. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Development project:
Fund / Project / Project Name / Current / Change / Amended
735 / 590415-100000 / Economic & Community Development (Unvoted Carryover) / $215,000 / ($50,000) / $165,000
735 / 590415-100014 / Downtown Standards Update (Unvoted Carryover) / $0 / $50,000 / $50,000
SECTION 3. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Utilities project:
Fund / Project / Project Name / Current / Change / Amended
685 / 610855-100000 / Storm Sewer Contingencies / $115,154 / ($50,000) / $65,154
685 / 611028-100000 / Roadway Improvements - Downtown Standards Update / $0 / $50,000 / $50,000
SECTION 4. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $100,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100163 / Roadway Improvements - Downtown Standards Update / 06-6600 / 746163 / $100,000.00
SECTION 5. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Northland and Other Acquisitions Fund 735 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100000 / Economic & Community Development / 06-6621 / 440735 / $50,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100014 / Downtown Standards Update / 06-6621 / 731514 / $50,000.00
SECTION 6. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Storm Sewer Bonds Fund as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
685 /610855-100000 / Storm Sewer Contingencies / 06-6682 / 685855 / $50,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
685 / 611028-100000 / Roadway Improvements - Downtown Standards Update / 06-6682 / 685028 / $50,000.00
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into contract with The EDGE Group, Inc. for the Roadway Improvements - Downtown Standards Update project for engineering and design services in an amount of up to $200,000.00.
SECTION 8. That for the purpose of paying the cost of this contract the sum of up to $200,000.00 or so much thereof as may be needed, $100,000.00 is hereby authorized to be expended from the Streets and Highways Bond Fund, $50,000.00 is hereby authorized to be expended from the Northland and Other Acquisitions Fund, and $50,000.00 is hereby authorized to be expended from the Storm Sewer Bonds Fund as follows:
Department of Public Service:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100163 / Roadway Improvements - Downtown Standards Update project / 06-6682 / 746163 / $100,000.00
Department of Development:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100014 / Downtown Standards Update / 06-6621 / 731514 / $50,000.00
Department of Public Utilities:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
685 / 611028-100000 / Roadway Improvements - Downtown Standards Update / 06-6682 / 685028 / $50,000.00
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for the said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.