Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Carpenter Marty Transportation Inc., in the amount of up to $200,000.00 for the Roadway Improvements - Downtown General Engineering project.
The Department of Public Service has initiated a procurement effort that will result in the award and execution of a general contract. The intent of this project is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering and surveying tasks in the Downtown Area.
The Department of Public Service, Office of Support Services, solicited proposals for the Roadway Improvements - Downtown General Engineering project. The project was formally advertised on the Vendor Services web site from August 14, 2014, to September 4, 2014. The city received seven (7) responses. All of the proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on September 11, 2014. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
Carpenter Marty Transportation Dublin, OH MAJ
Burgess & Niple Columbus, OH MAJ
OHM Advisors Columbus, OH MAJ
Michael Baker Jr. Upper Arlington, OH MAJ
Parsons Transportation Group Columbus, OH MAJ
DLZ Ohio Worthington, OH ASN
Columbus Engineering Consultants Columbus, OH ASN
Carpenter Marty Transportation Inc. received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Downtown General Engineering contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Carpenter Marty Transportation Inc. is 46-0918246 and expires 8/9/15.
3. FISCAL IMPACT
Funds in the amount of $200,000.00 are available for this project within the Streets and Highways Bonds Fund within the Department of Public Service. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into contract with Carpenter Marty Transportation Inc. for engineering, technical, and surveying services in connection with the Roadway Improvements - Downtown General Engineering project; to authorize the expenditure of up to $200,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for the Roadway Improvements - Downtown General Engineering project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into a contract with Carpenter Marty Transportation Inc. for the provision of engineering and design services related to the Roadway Improvements - Downtown General Engineering project in the amount of up to $200,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Service project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530052-100000 / Morse Road Area Investments (Voted Carryover) / $417,750 / ($200,000) / $217,750
704 / 530161-100165 / Roadway Improvements - Downtown General Engineering (Voted Carryover) / $0 / $200,000 / $200,000
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530052-100000 / Morse Road Area Investments / 06-6600 / 591250 / $200,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100165 / Roadway Improvements - Downtown General Engineering / 06-6600 / 746165 / $200,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Carpenter Marty Transportation Inc. for the Roadway Improvements - Downtown General Engineering project for engineering and design services in an amount of up to $200,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $200,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Department of Public Service:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100165 / Roadway Improvements - Downtown General Engineering / 06-6682 / 746165 / $200,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.