Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Protectoplas Company for the purchase of a Thermoplastic Tank Liner Replacement for the Division of Water, Dublin Road Water Treatment Plant. The liner will be installed in an existing storage tank that contains 12.5% sodium hypochlorite solution that is used in the water treatment process.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005525). Forty-six (46) vendors (44 MAJ, 2 F1) were solicited and one (1) bid (1 MAJ) was received and opened on August 28, 2014. After a review of the bid submitted by Protectoplas Company the Department has found their bid to be non-responsive due to the inclusion of conflicting terms and conditions. In addition, the company submitted a separate quotation sheet and did not complete the City's proposal page.
On June 5, 2014 the City solicited competitive sealed bids and obtained a similiar non-responsive bid from Protectoplas Company. The Department of Public Utilities and the Purchasing Office expect that a third attempt to solicited competitive bids would yield similar results. In coordination with the Purchasing Office, the terms and pricing for this item were negotiated.
Therefore, the Department of Public Utilities requests that the competitive sealed bidding provision of the Columbus City Code be waived to award the contract to Protectoplas in the amount of $39,949.80. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the negoiatated priced is vaild through November 30, 2014.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Protectop...
Click here for full text