Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with URS Corporation - Ohio for professional engineering services for the Parsons Avenue Water Plant (PAWP) Concept Plan Update, in an amount up to $897,906.69, for Division of Water Contract No. 2060.
This project will update the current PAWP Concept Plan document, and evaluate activities within the general vicinity of the PAWP Wellfield. In addition to the Concept Plan Update, this project will also include evaluation of the proposed wellfield expansion site in Pickaway County, locating potential new well sites in Franklin County, and examining the benefits and risks of using the City's current wells versus becoming a surface water plant.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is necessary to prepare for anticipated raw water demand for the Parsons Avenue Water Plant. The PAWP is an essential and integral component in the Columbus area water supply and treatment infrastructure. Adequate supply of water is essential to economic growth and development. Public informational meetings may be required as a part of this project, but will depend on the results and recommendations of the initial Planning Phase. Regulatory agencies will be notified of the proposed work as appropriate.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. qualifications and experience, 3. past performance, 4. ability to perform expeditiously, and 5. local workforce.
A Proposal was received on December 13, 2013 from URS Corporation - Ohio.
An evaluation committee reviewed the proposal and scored it based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to URS Corporation - Ohio.
The Contract Compliance Number for URS Corporation - Ohio is 34-0939859 (expires 7/2/15, MAJ). Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with URS Corporation - Ohio for professional engineering services for the Parsons Avenue Water Plant Concept Plan Update for the Division of Water; to authorize a transfer and expenditure up to $897,906.69 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($897,906.69)
Body
WHEREAS, one technical proposal for professional engineering services for the Parsons Avenue Water Plant Concept Plan Update was received on December 13, 2013; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to URS Corporation - Ohio; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Parsons Avenue Water Plant Concept Plan Update; for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Parsons Avenue Water Plant Concept Plan Update with URS Corporation - Ohio, 277 West Nationwide Boulevard, Columbus, Ohio 43215; for an expenditure up to $897,906.69; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $897,906.69 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100072 (New Funding) | Project No. 35 WM Imp's | 623672 | -$105,924.53
606 | 690026-100005 (New Funding | Indianola Parking Lot Imp's | 606265 | -$791,982.16
606 | 690539-100000 (New Funding) | PAWP Concept Plan Update | 690539 | +$897,906.69
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100072 (New Funding) | Project No. 35 WM Imp's | $105,925 | $0 | -$105,925
606 | 690026-100005 (New Funding | Indianola Parking Lot Imp's | $1,500,000 | $1,500,002 | +$2
(establish add'l authority for future expenditure/rounding)
606 | 690026-100005 (New Funding | Indianola Parking Lot Imp's | $1,500,002 | $708,019 | -$791,983
606 | 690539-100000 (New Funding) | PAWP Concept Plan Update | $0 | $897,908 | +$897,908
SECTION 4. That an expenditure up to $897,906.69 is hereby authorized for the Parsons Avenue Water Plant Concept Plan Update within Dept/Div. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project No. 690539-100000 (New Funding), OCA 690539, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.