Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Roadway Improvements - 18th Street project and to provide payment for construction administration and inspection services.
The Roadway Improvements - 18th Street project is located in the Near South Community Planning Area (CPA 22) and consists of rebuilding 18th Street between Livingston Avenue and Mooberry Street and encompasses: roadway, water line, street lighting, ADA ramps, interconnect, and undergrounding all overhead utilities, which include city power facilities, and such other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is November 12, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on September 23, 2014, (six majority, one MBE) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Danbert Inc. $2,136,421.10 Plain City, OH Majority
Complete General Construction Company $2,145,466.71 Columbus, OH Majority
Shelly and Sands, Inc. $2,158,330.63 Columbus, OH Majority
Trucco Construction Company $2,397,674.40 Powell, OH Majority
George J. Igel & Co., Inc. $2,411,428.86 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $2,432,547.80 Columbus, OH Majority
McDaniel's Construction Corp., Inc. $2,467,446.80 Columbus, OH MBE
Award is to be made to Danbert Inc. as the lowest, responsive, responsible and best bidder for their bid of $2,136,421.10. The amount for construction administration and inspection services will be $213,642.11. The total legislated amount shall be $2,350,063.21.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Danbert Inc. is 31-1029004 and expires 6/24/16.
3. FISCAL IMPACT
Funding for this project is available within the OPWC Grant Fund, Fund 763, and the Streets and Highway Bonds Fund, Fund 704. A transfer of cash and appropriation is necessary to align funding for this project expenditure within the grant fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the City Auditor to transfer monies between object levels within the Department of Public Service Streets and Highway Bonds Fund; to authorize the City Auditor to transfer monies between funds within the Department of Public Service; to authorize the City Auditor to appropriate $2,350,063.21 within the Local Transportation Improvement Fund; to authorize the Director of Public Service to enter into contract with Danbert, Inc.; to provide for the payment of construction administration and inspection services in connection with the Roadway Improvements - 18th Street project; to authorize the expenditure of up to $2,350,063.21 from the Local Transportation Improvement Fund; and to declare an emergency. ($2,350,063.21)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Roadway Improvements - 18th Street project (the "Project"); and
WHEREAS, the Project consists of improvements to 18th Street between Livingston Avenue and Mooberry Street; and
WHEREAS, bids were received on September 23, 2014, and tabulated on September 24, 2014, for the Roadway Improvements - 18th Street project, and a satisfactory bid was received; and
WHEREAS, Danbert Inc. will be awarded the contract for the Roadway Improvements - 18th Street project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to allow the Project to commence as soon as possible in order to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer cash and appropriation between object levels within the Department of Public Service Dept.-Div. 59-12 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100008 / Roadway Improvements / 06-6600 / 741048 / $2,021,054.36
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100008 / Roadway Improvements / 10-5501 / 741048 / $2,021,054.36
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between funds within the Department of Public Service Dept.-Div. 59-12 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100008 / Roadway Improvements / 10-5501 / 741048 / $2,021,054.36
To:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591315-100000 / 18th St Imps CCY07 / 80-0886 / 591315 / $2,021,054.36
SECTION 3. That the sum of $2,350,063.21 be and is hereby appropriated from the unappropriated balance of the Local Transportation Improvement Fund, Fund 763 and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591315-100000 / 18th St Imps CCY07 / 06-6600 / 591315 / $2,350,063.21
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Danbert Inc., 8077 Memorial Drive, Plain City, Ohio 43064, for the construction of the Roadway Improvements - 18th Street project in the amount of $2,136,421.10, or so much thereof as may be needed, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $213,642.11.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of up to $2,350,063.21 or so much thereof as may be needed, is hereby authorized to be expended from the Local Transportation Improvement Fund, Fund 763, for the Division of Design and Construction, Dept.-Div. 59-12
Contract - $2,136,421.10
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
763 / 591315-100000 / 18th St Imps CCY07 / 06-6631 / 591315 / $2,136,421.10
Inspection - $213,642.11
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
763 / 591315-100000 / 18th St Imps CCY07 / 06-6687 / 591315 / $213,642.11
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.