Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to waive competitive bidding requirements of Columbus City Code Section 329 and to enter into a service contract with DeBra-Kuempel Inc., in the amount of $135,636.00 to replace existing HVAC equipment. The equipment in question is currently not working properly and it has been determined that the current air cooled chillers and evaporators located at 1881 E. 25th Ave. Columbus, OH 43219 are obsolete. Repairing this equipment is expensive and impractical due to its age. The best course of action at this time is to replace the equipment.
2. WAIVER OF COMPETATIVE BIDDING
Through a competitive bidding process, DeBra-Kuempel Inc. was awarded both the annual preventative maintenance and the emergency HVAC repair contract with the Department of Public Service at 1881 E. 25th Ave for the next four years. It is in the best interest of the city to use the same company to replace the equipment and provide maintenance and repair work on that equipment.
3. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for DeBra-Kuempel Inc. is 311615931 and expires 06/24/2015.
4. FISCAL IMPACT
Funds in the amount of $135,636.00 are available for this project in the Streets and Highways G.O. Bonds Fund within the Department of Public Service. An amendment to the 2014 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
5. EMERGENCY DESIGNATION
Emergency action is requested to allow for the replacement of nonfunctional HVAC equipment as soon as possible.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into a contract with DeBra-Kuempel Inc. for the replacement of HVAC equipment; to waive competitive bidding require...
Click here for full text