Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Charter Hill Construction for the construction of two new storage buildings at the old Police Academy at 2609 McKinley Avenue. Ordinance No. 1648-2013, passed by City Council on July 18, 2013, authorized the original contract for the construction of two new storage buildings.
A modification of the contract is necessary due to unforeseen costs associated with the construction of the two new storage buildings. Specifically removal of some bad soils, additional crane rental expenses necessary lift material into the new structure, a dumpster pad, two more security cameras and call boxes, and some additional contingency reserves.
It is practical and cost effective for the coordination and continuity of the project to use Charter Hill Construction for this modification as they are already under contract and mobilized on site. Selecting another contractor could lead to duplicated work and delays. Therefore it is not in the best interest of the City to select another contractor for these services.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Charter Hill Construction, Inc. Contract Compliance No. 31-1244979, expiration date January 28, 2016.
Fiscal Impact: The cost of this modification is $55,000.00. This legislation authorizes the transfer of $2,677.00 between projects within the Safety Voted Bond Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Charter Hill Construction, Inc. for the construction of two storage buildings for the Division of Police; to authorize the expenditure of $55,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($55,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 1648-2013, passed by City Council on July 18, 2013, authorized the original contract for the construction of two new storage buildings at the old Police Academy at 2609 McKinley Avenue; and
WHEREAS, it is necessary to modify a contract with Charter Hill Construction, Inc. for the construction of two new storage buildings; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to modify a contract with Charter Hill Construction, Inc. so that the project can be completed during good weather, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Surveillance Cameras 310003-100000 (Voted) $1,060,077|$1,057,399| ($2,678)
McKinley Ave Academy 330021-100004 (Voted) $52,323|$55,001|$2,678
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-01|Fund: 701|OCA Code: 701003|Project Number: 310003-100000|Project Name: Surveillance Cameras |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $2,678.00
TO:
Dept./Div.: 30-03|Fund: 701|OCA Code: 712104|Project Number: 330021-100004|Project Name: McKinely Ave Academy |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $2,678.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify the contract, on behalf of the Office of Construction Management, with Charter Hill Construction, Inc. for the construction of two storage buildings for the Division of Police.
SECTION 4. That the expenditure of $55,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Div.: 30-03
Fund: 701
Project: 330021-100004
OCA: 712104
Object Level: 06
Object Level 3: 6620
Amount: $55,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.