Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for various city facilities. Ordinance No. 2710-2013, passed by City Council on December 5, 2013, authorized the original contract.
This modification will provide funding for mowing and snow removal at various facilities under the purview of the Facilities Management Division. Several additional facilities were added to the snow plow list (the Impound Lot and additional Public Safety buildings on McKinley Avenue), and two new facilities were added to the mowing list (John R. Maloney Family Health and Wellness Center and the Reeb School).
Winnscapes was chosen because it is the Facilities Management current contractor for these services. Therefore, it would not be in the best interest of the city to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure mowing, landscape maintenance, and snow removal services continue without interruption.
Winnscapes Contract Compliance No. 31-1313521, expiration date October 23, 2015.
Fiscal Impact: The cost of this modification is $19,276.92. Funding is budgeted and available within the Facilities Management Division, general fund, for this modification.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for various City facilities; to authorize the total expenditure of $19,276.92 from the General Fund; and to declare an emergency. ($19,276.92)
Body
WHEREAS, Ordinance No. 2710-2013, passed by City Council on December 5, 2013, authorized the original contract; and
WHEREAS, it is necessary to modify said contract for mowing, landscape maintenance, and snow removal services for various city facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance Director to modify the contract with Winnscapes to ensure necessary services continue without interruption, thereby, preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for various city facilities.
SECTION 2. That the expenditure of $19,276.92, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $19,276.92
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.