Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Davis Trailer World LLC for the purchase of an Aluminum Trailer with Generator for the Division of Sewerage and Drainage. The Aluminum Trailer with Generator will be used to store and transport safety equipment to various jobs to maintain the Southerly Wastewater Treatment Plant. This purchase will be replacing BT# 21412.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005555). Forty-four (44) vendors (44 MAJ) were solicited and two (2) bids (2 MAJ) were received and opened on September 18, 2014. The award is recommended to Davis Trailer World LLC as the lowest responsive and responsible and best bidder for all items for a total amount of $34,068.00. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Davis Trailer World LLC, Contract Compliance Number: 16-1448043 expires 8/18/16. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $34,068.00 is budgeted for this purchase. There were no similar purchases in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Davis Trailer World LLC for the purchase of an Aluminum Trailer with Generator for the Division of Sewerage and Drainage and to authorize the expenditure of $34,068.00 from the Sewer Operating Fund. ($34,068.00)
Body
WHEREAS, an Aluminum Trailer with Generator is required by the Division of Sewerage and Drainage to store and transport safety equipment to various jobs to maintain the Southerly Wastewater Treatment Plant. This purchase will be replacing BT# 21412; and
WHEREAS, the Purchasing Office opened formal bids on September 18, 2014 for the purchase of an Aluminum Trailer with Generator for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Davis Trailer World LLC; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005555 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Davis Trailer World LLC, 1640 Main Street, York, NY 14592 for the purchase of an Aluminum Trailer with Generator for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $34,068.00, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 604793, Object Level l: 06, Object Level 3: 6651.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.