Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - 2014 Brick Rehabilitation project and to provide payment for construction administration and inspection services.
The Resurfacing - 2014 Brick Rehabilitation project consists of repairing 27 city streets. Those improvements include repairing and replacing brick bases and surface courses, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the bid submittal documents. Additional streets may be repaired on an on-call basis if funds remain.
The estimated Notice to Proceed date is November 12, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on September 16, 2014, (three majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G&G Cement Contractors, LLC $1,146,600.00 Columbus, OH Majority
Shelly & Sands, Inc. $1,595,094.90 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $1,851,897.50 Columbus, OH Majority
Award is to be made to G&G Cement Contractors, LLC as the lowest, responsive, responsible and best bidder. The contract amount will be $1,438,843.37 in accordance with Special Provision 146 of the bid documents, which states, "The City reserves the right to increase or set the base contract amount, regardless of the proposal quantities and accepted bid, to meet the total amount of the program budget. In the event that the City does add or remove work to/from the original street list in order to use available budgeted funds, the contractor shall be bound by unit bid prices on all pay items bid and the Contract specifications and all other terms and conditions contained in the Contract documents. The Contract will be awarded to the lowest, best, responsive, responsible bidder for the pay items and quantities listed in the proposal document per Columbus City Code Section 329." The amount for construction administration and inspection services will be $172,661.20. The legislated amount shall be $1,611,504.57.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors is 26-2560462 and expires 5/8/16.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways Bonds Fund. An amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program and perform necessary repairs to city streets in need of rehabilitation.
Title
To amend the 2014 Capital Improvements Budget; to authorize the City Auditor to appropriate $310,724.13 from the unappropriated balance of the Street and Highway Bonds Fund; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into contract with G&G Cement Contractors, LLC; to provide for the payment of construction administration and inspection services in connection with the Resurfacing - 2014 Brick Rehabilitation project; to authorize the expenditure of up to $1,611,504.57 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,611,504.57)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Resurfacing - 2014 Brick Rehabilitation project; and
WHEREAS, this project consists of repairing no less than 27 city streets, specifically repairing and replacing brick bases and surface courses; and
WHEREAS, G&G Cement Contractors, LLC will be awarded the contract for the Resurfacing - 2014 Brick Rehabilitation project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary for this project to proceed immediately so as to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530282-100000 / Resurfacing (Voted Carryover) / $0.00 / $310,725.00 / $310,725.00 (to match cash)
704 / 530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation Program (Voted 2013) / $1,000,000.00 / ($1,000,000.00) / $0.00
704 / 530282-100071 / Resurfacing - Urban Paving - SR317 - Hamilton Road (PID 92345) (Voted Carryover) / $799,257.00 / ($350,872.00) / $448,385.00
704 / 530282-100000 / Resurfacing (Voted Carryover) / $310,725.00 / ($260,633.00) / $50,092.00
704 / 530282-100083 / Resurfacing - Clintonville (Voted Carryover) / $0.00 / $55,345.00 / $55,345.00
704 / 530282-100092 / Resurfacing - Near East (Voted Carryover) / $289.00 / $128,158.00 / $128,447.00
704 / 530282 100086 / Resurfacing - Near North/University (Voted 2013) / $0.00 / $624,229.00 / $624,229.00
704 / 530282-100095 / Resurfacing - Near South (Voted 2013) / $0.00 / $370,625.00 / $370,625.00
704 / 530282-100087 / Resurfacing - South Linden (Voted Carryover) / $0.00 / $100,694.00 / $100,694.00
704 / 530282-100087 / Resurfacing - South Linden (Voted 2013) / $0.00 / $5,147.00 / $5,147.00
704 / 530282-100101 / Resurfacing - Citywide (Voted Carryover) / $248,072.00 / $327,311.00 / $575,383.00
SECTION 2. That the City Auditor be and is hereby authorized to appropriate the sum of $310,724.13 within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100000 / Resurfacing / 06-6600 / 590048 / $310,724.13
SECTION 3. That the City Auditor is hereby authorized to transfer and appropriate said funds in the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530210-100015 / Curb Reconstruction - Citywide Curb Rehabilitation Program / 06-6600 / 742103 / $1,000,000.00
704 / 530282-100071 / Resurfacing - Urban Paving - SR317 - Hamilton Road (PID 92345) / 06-6600 / 748271 / $350,871.69
704 / 530282-100000 / Resurfacing / 06-6600 / 590048 / $260,632.88
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100083 / Resurfacing - Clintonville / 06-6600 / 748283 / $55,344.03
704 / 530282-100092 / Resurfacing - Near East / 06-6600 / 748292 / $128,157.07
704 / 530282 100086 / Resurfacing - Near North/University / 06-6600 / 748286 / $624,228.45
704 / 530282-100095 / Resurfacing - Near South / 06-6600 / 748295 / $370,624.60
704 / 530282-100087 / Resurfacing - South Linden / 06-6600 / 748287 / $105,840.09
704 / 530282-100101 / Resurfacing - Citywide / 06-6600 / 704101 / $327,310.33
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with G&G Cement Contractors, LLC, 2849 Switzer Avenue, Columbus, Ohio 43219 for the construction of the Resurfacing - 2014 Brick Rehabilitation project in the amount of $1,438,843.37, or so much thereof as may be needed, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $172,661.20.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of $1,611,504.57 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract ($1,438,843.37)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100083 / Resurfacing - Clintonville / 06-6631 / 748283 / $49,421.75
704 / 530282-100092 / Resurfacing - Near East / 06-6631 / 748292 / $114,430.50
704 / 530282 100086 / Resurfacing - Near North/University / 06-6631 / 748286 / $557,339.50
704 / 530282-100095 / Resurfacing - Near South / 06-6631 / 748295 / $330,912.00
704 / 530282-100087 / Resurfacing - South Linden / 06-6631 / 748287 / $94,496.25
704 / 530282-100101 / Resurfacing - Citywide / 06-6631 / 704101 / $292,243.37
Inspection ($172,661.20)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100083 / Resurfacing - Clintonville / 06-6687 / 748283 / $5,922.28
704 / 530282-100092 / Resurfacing - Near East / 06-6687 / 748292 / $13,726.57
704 / 530282 100086 / Resurfacing - Near North/University / 06-6687 / 748286 / $66,888.95
704 / 530282-100095 / Resurfacing - Near South / 06-6687 / 748295 / $39,712.60
704 / 530282-100087 / Resurfacing - South Linden / 06-6687 / 748287 / $11,343.84
704 / 530282-100101 / Resurfacing - Citywide / 06-6687 / 704101 / $35,066.96
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.