Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director, on behalf of the Facilities Management Division, to enter into a full service custodial services contract with AA Janitorial & Building Maintenance, Inc. for the Columbus Police Training Academy, located at 1000 North Hague Avenue. This is a one-year contract with four renewal options. The initial one-year term will be for the period November 26, 2014 through November 25, 2015.
Formal bids were solicited in September 2014 via SA005587 and four bids were received as follows (3 MBE*, 0 MBR^, 0 FBE)
*AA Janitorial $194,808.00
Aetna Building Maintenance $199,356.40
*K&M Kleening $218,348.47
*Dove Building Services $299,457.16
It is the recommendation of the Facilities Management Division to award this contract to lowest, most responsive and responsible bidder, AA Janitorial & Building Maintenance, Inc.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the building.
Fiscal Impact: The Facilities Management Division budgeted $198,000.00 in their 2014 operating budget for this contract. The cost of this contract is $197,000.00, which includes a contingency of $2,192.00.
AA Janitorial & Building Maintenance, Inc. Contract Compliance No., expiration date
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to enter into a contract with AA Janitorial & Building Maintenance, Inc. for custodial services at the Columbus Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $197,000.00 from the General Fund; and to declare an emergency. ($197,000.00)
Body
WHEREAS, it is necessary to contract for custodial services at the Columbus Police Academy, 1000 North Hague Avenue; and
WHEREAS, the Facilities Management Division formally bid for such custodial services via SA005587; and
WHEREAS, AA Janitorial & Building Maintenance, Inc. was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Director to enter into contract with AA Janitorial & Building Maintenance, Inc. for custodial services at the Columbus Police Academy, to ensure the cleanliness of the building without interruption, thereby preserving the public health, peace, property, safety, and welfare: now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to contract with AA Janitorial & Building Maintenance, Inc. for custodial services at the Columbus Police Academy, 1000 North Hague Avenue from November 26, 2014 through November 25, 2015.
SECTION 2. That the expenditure of $197,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 45-07
Fund: 10
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $197,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.