Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an agreement with enfoTech & Consulting, Inc. for annual software maintenance and support of the iPACS system. The iPACS system supports the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) enabling them to manage the industrial pre-treatment permitting process. The original agreement (EL013772) was awarded through an RFP (SA004523) and authorized by ordinance 2544-2012, passed December 3, 2012. That agreement included four (4) options to renew for annual software support. This ordinance will authorize the second renewal option and will provide service for the period December 11, 2014 to December 10, 2015 at a cost of $16,592.
This ordinance also authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify an agreement with enfoTech,& Consulting, Inc. for software licenses and professional services to implement the Field Assistant Service Tracking (FAST) module. This module is a mobile device software application that supports the ability to review and enter iPACS data remotely in the field. The cost of this modification will be $34,900.00.
1. Amount of additional funds to be expended: $34,900.00
Original contract amount: $191,495.00
Amount of original contract and modifications: $259,579.00
2. Reason additional goods/services could not be foreseen:
The need for this modification was known when the original contract was negotiated in 2012, however, the funding was not available to purchase the additional capability at the time.
3. Reason other procurement processes are not used:
The City entered into a five year agreement with enfoTech through competitive procurement (SA004523) and negotiated a contract that allows for modifications to the original scope of work. It is in the City’s best interests to utilize this agre...
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