Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contracts with Byers Ford, LLC and Almared, Inc. dba A-1 Alternative Fuel Systems for the purchase of two (2) F550's with a Flat Bed Body and CNG Conversion Engine for the Division of Sewerage and Drainage. The two (2) F550's with a Flat Bed Body and CNG Conversion Engine will be used by the Sewer Maintenance Operations Center. These vehicles will be used primarily by construction crews assigned to maintain the sewerage system distribution system. The equipment replaces BT21241 and BT21542. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, these CNG vehicles will incorporate engines that will emit fewer emissions than the older units they are replacing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005503). Seventy-three (73) vendors (71 MAJ and 2 MBR) were solicited and three (3) bids (3 MAJ) were received and opened on August 7, 2014. Ace Truck Body submitted a bid for Item #1, but the price did not include the vehicle and is therefore deemed non-responsive. Almared, Inc. dba A-1 Alternative Fuel Systems submitted a bid for Item #2 (CNG Conversion) in the amount of $22,050.00 each. Byers Ford, Inc. submitted a bid for Item #1 in the amount of $46,283.00 each (truck w/flat bed body) and item #2 (CNG Conversion) in the amount of $25,951.00 each.
After a review of the bids, the Division of Sewerage and Drainage recommends a split award be made for Item #1 to Byers Ford, Inc. for a quantity of two (2) F550's with Flat Bed Bodies in the total amount of $92,566.00 and Item #2 to Almared, Inc. dba A-1 Alternative Fuel Systems for a quantity of two Conversions to Dedicated CNG in the amount of $44,100.00 the lowest responsive and responsible and best bidders.
The companies are not debarred according to the Excluded Party Listing...
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