BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Gordon Flesch Company, Inc., utilizing two State of Ohio DAS Cooperative Contracts: STS096 Schedule Number 800088, with an expiration date of January 31, 2015; and MMA096 Contract Number 440960028, with an expiration date of May 31, 2015. These contracts are authorized for the City's use by Ordinance No. 582-87, for the lease and maintenance of Canon production printing equipment. The Department of Technology requires this equipment to replace aging production printers used to produce payroll, wage and tax statements, Auditor's warrants, jury summons, and income tax forms. The purchase order will provide for a twelve month lease and associated maintenance services from the date of a purchase order certified by the City Auditor’s Office. The City has options to renew the lease for two (2) additional twelve month terms, subject to approval of proper City authorities and renewal of the State of Ohio Contracts. If the City chooses to end the lease prior to its total thirty-six month term, it may do so without penalty, in accordance with section 9 of the Ohio STS Master Lease Agreement. The cost for the first twelve month period of the lease and associated maintenance is $47,980.20: $32,693.40 for the lease under STS096 and $15,286.80 for maintenance under MMA096. This annual amount is almost $50,000.00 less than the current annual cost to maintain the aged production printing equipment currently used. Under the proposed agreement, the City has an option to purchase the equipment at the end of the lease for an estimated cost of $12,159.00.
The Department of Technology (DoT) chose Canon equipment after considering vendor offers for comparable Canon, Xerox, Ricoh and KonicaMinolta equipment. All of this equipment is available under the Ohio STS Master Lease Agreement. Gordon Flesch, offering Canon equipment, ...
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