Explanation
This ordinance authorizes the Finance and Management Director to enter into contract and establish a purchase order with Pitney Bowes, Inc. and expend funds to purchase two postage meter machines, per the terms and conditions of the State of Ohio Cooperative Contracts.
The two postage meter machines currently in use were purchased in 2005. After 2015, Pitney Bowes, Inc. will no longer support these meters. This purchase allows the city mail room to replace the current postage meters which have passed their useful life. A thorough cost analysis was completed and indicates that purchasing these machines outright is a more cost effective option than leasing new machines.
Ordinance #582-87 authorizes city agencies to participate in State of Ohio Cooperative Contracts. Contract STS 111 800051 will be used to the purchase the postage meters, parts and MMA 7418 for maintenance with Pitney Bowes Inc.
Fiscal Impact: Funding for the postage meter machines is available and budgeted in the 2014 Construction Management Capital Improvement Fund. This purchase qualifies for capital funding dollars as outlined by the Auditor’s Office.
Emergency action is requested to ensure uninterrupted service of processing mail to the U.S. Postal Service from all city departments.
Title
To authorize the Finance and Management Director to establish a purchase order for two postage meter machines with Pitney Bowes, Inc. per the terms and conditions of a State of Ohio Cooperative Contract; to authorize the expenditure of $47,450.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($47,450.00)
Body
WHEREAS, the mail center in the Finance and Management Department has a need to purchase two (2) Connect + 3000 postage meter machines to replace two machines that have passed their useful life and will not be supported after 2015; and
WHEREAS, the cost of the both postage meter machines totals $47,450.00 and contracts are...
Click here for full text