Explanation
Background
The Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) and Neopost, USA Inc. entered into contract #EL009960 (the “contract”), which was authorized by Ordinance No. 1646-2009, passed by Columbus City Council on December 14, 2009, for the procurement of mail operational hardware and software support services (“mail services”). The contract term was for three (3) years, with the option of three (3) consecutive one (1) year renewable periods.
The mail services created a more efficient and cost effective mail operation for the Municipal Court Clerk's Office through electronically processing mail and return receipts.
Ordinance 2559-2012, passed by Columbus City Council on December 17, 2012, authorized the assignment of the contract from Neopost USA Inc. to MailFinance, Inc., a Neopost USA Company; extended the contract for one (1) three-year period, subject to annual approval and appropriations of funds by Columbus City Council; modified the products/services thereby reducing the annual payment by $16,108.44.
This legislation authorizes the Municipal Court Clerk to enter into the third year of the one (1) three-year period contract with MailFinance Inc. for mail services and to modify the contract for the provision of an Intelligent Mail Package Barcode (“IMpb”) upgrade. The IMpb upgrade is required by the United States Postal Service for the electronic processing of mail and returned receipts, effective January 2015. The IMpd upgrade will enable the Postal Service to increase efficiency, and enhance its package tracking capabilities.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA003420, for mail services. Proposals were received from two vendors. The proposals were reviewed by a committee of five and evaluated in accordance with the committee's criteria. Neopost USA, Inc. achieved the highest score. In agreement with the committee, the Municipal Cour...
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