Explanation
This ordinance authorizes the Finance and Management Director to create various purchase orders for facilities management related parts and services on behalf of the Facilities Management Division in order to repair and service city buildings and to properly respond to emergencies that may arise with respect to the maintenance and repair of various city facilities.
Additionally, despite these best and planned efforts, when a building repair becomes necessary there may not be a purchase order or contract in place with the appropriate vendor for the needed part or service. If the needed parts or services are of an emergency nature, there may not be time to procure such commodities through the city's competitive bidding process. As such, this ordinance authorizes the Finance and Management Director to establish contracts and purchase orders in emergency situations only with those vendors necessary to provide the part or repair service needed and to waive the competitive bidding provisions of Columbus City Code section 329.07 if warranted. However, all best efforts will be made to utilize existing City Universal Term Contracts and to identify the appropriate vendors with the necessary skills to provide the needed part or service at the lowest cost to the city.
Fiscal Impact: This legislation authorizes an expenditure of $35,000.00 with various vendors to purchase facilities management related parts, supplies, and services. Funds are available within the division's general fund budget and are incorporated into the 3rd Quarter Financial Review.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies, and services, thereby keeping city owned facilities in operation, including Police, Fire, and Public Service facilities.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to establish various purchase orders for emergency parts, supplies, and services; to authorize...
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