Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase HD Specialty Services on an as needed basis by the Department of Finance and Management Division of Fleet Management. These HD Specialty Services are necessary to maintain the various City vehicles in proper and safe working order. The term of the proposed option contract would be through September 30, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on September 18, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005578). Fifty Eight (58) Bids were solicited: (F1-1) Nine (9) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders.
Hydro Supply CC#311065617 (expires 10-23-2016)
Skinner Diesel Service Inc CC#311132462 (expires 10-04-2015)
C. W. DeMary Services dba DeMary Truck CC#310743464 (expires 9-17-2016)
Cummins Bridgeway LLC CC#113658572 (expires 10-28-2016)
Finley Fire Equipment CC#310816583 (expires 12-7-2014)
Triad Fire Apparatus Service Company, Inc CC#311295929 (expires 8-31-2016)
Esec Corp dba Columbus Peterbilt CC#341285858 (expires 3-20-2016)
Total Estimated Annual Expenditure: $240,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contracts expired on September 30, 2014 and failure to maintain vehicle through the services covered by this contract would result in their being taken our of service.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Finance and Management Division ...
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