Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into agreements with T&M Associates and Woolpert Inc to provide professional services in support of Department of Public Utilities GIS applications and projects. The term of these agreements will be from January 1, 2015 to December 31, 2015, and will include an option to renew for an additional one year term, subject to mutual agreement and approval of proper City authorities. Each agreement will provide for up to $100,000.00 of service, to be billed at proposed hourly rates, for a total spending amount not to exceed $200,000.00.
To procure these services, a Request for Proposals (SA005365) was published and responses were due by June 6, 2014. The solicitation received five (5) proposals, which were scored by an evaluation committee of five (5) employees, four from DPU and one from DoT. Each committee member scored the proposals using the following criteria: competence of the offeror (up to 10 points), quality and feasibility of proposed services (30 points), ability of the offeror (10 points), past performance of the offeror (30 points), and a local workforce factor (20 points). The committee provided the following ranking to the Director of Technology:
T&M Associates 95 points out of 100
Woolpert Inc. 95
Stantec 92
EMH&T 80
Survey and Aeiral Mapping 50
The committee recommended the two highest scoring offerors - T&M Associates and Woolpert Inc - to the Director of the Department of Technology. The Director concurred with the committee’s recommendation.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract and initiate services from the supplier at the prices offered, which expire December 6, 2014.
FISCAL IMPACT:
Funds for this purchase were budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: ...
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