Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC FL005254, BPO BPCMP46B) with OnX USA LLC, which expires June 30, 2015. The purchase order will provide for new servers and related peripherals (item A on the UTC) to create a new server infrastructure for the city’s Geographic Information System (GIS). The UTC provides the city with a minimum 26% discount off the list price of HP servers, and OnX is providing this equipment at a 26% discount. The total cost of this equipment purchase is $107,263.84, discounted by $37,880.16 from the list price of $145,144.00.
This legislation will also authorize the Director of the Department of Technology to enter into an agreement with OARNet/OSU, a non-profit organization, for VMWare software licensing, maintenance and support services needed to operate the new GIS servers. The agreement will provide for sixteen (16) new vSphere licenses at a cost of $20,550.56, and the initial year of software maintenance and support at a cost of $9,089.60. The total cost of the purchase is $29,640.16.
This ordinance also requests to waive the competitive bidding provisions for the VMWare purchase in accordance with section 329 of the Columbus City Code. OARNet pricing discounts for VMWare are greater than can be achieved through the bid process. This has been confirmed most recently through solicitation SO037822, published in July 2011.
These purchases will support the City’s Geographic Information Systems’ (GIS) new server infrastructure which is replacing an aging infrastructure (more than 6 years old). The city’s GIS is currently integrated with 24 applications across the City including mission critical applications such as Accela, 311, Utility dashboard, Public Health’s Disease and Vector Control, Warrior Watch, and MyColumbus. The system is also used by about 300 de...
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