Explanation
BACKGROUND:
This ordinance will authorize the assignment of the past, present and future business done by the City of Columbus with Information Control Corporation (F.I.D. 31-0937267) to Information Control Company LLC (F.I.D. 46-2424572) associated with the SharePoint upgrade project. Information Control Corporation changed its business legal status, so authorization is needed to re-establish new purchase orders so that vendor's invoices can be paid for services associated with the SharePoint upgrade project. The original agreement was awarded through solicitation SA005133 and authorized by ordinance 0627-2014, passed March 24, 2014 and thereafter established associated purchase orders EL015494 ($215,492.00) and EL015495 ($50,000.00). This ordinance also authorizes the City Auditor to re-establish two new purchase orders using the same funds and funding source under the new vendor name and F.I.D. number (Information Control Company LLC (F.I.D. 46-2424572) and cancel the two existing Purchase Orders (EL015494 and EL015495).
CONTRACT COMPLIANCE:
Vendor: Information Control Company LLC F.I.D#/CC#: 46 - 2424572 Expiration Date: 9/29/2016
FISCAL IMPACT:
No additional funding is required/associated under this ordinance. With the passage of this ordinance, two new purchase orders using the same funds and funding source will be established under the new vendor name and F.I.D. number (Information Control Company LLC (F.I.D. 46-2424572) and the two existing Purchase Orders (EL015494 and EL015495) will be cancelled.
Title
To authorize the assignment of the past, present and future business done by the City of Columbus with Information Control Corporation (F.I.D. 31-0937267) to Information Control Company LLC (F.I.D. 46-2424572) associated with the SharePoint upgrade project; to authorize the City Auditor to re-establish two new purchase orders using the same funds and funding source under the new vendor name and F.I.D. number and cancel the two existing purchase orders within the Department of Technology, Information Services Division, internal service and capital improvement bond fund. ($0.00)
Body
WHEREAS, Information Control Corporation changed its business legal status therefore the assignment of the past, present and future business done by the City of Columbus with Information Control Corporation (F.I.D. 31-0937267) to Information Control Company LLC (F.I.D. 46-2424572) is needed to re-establish new purchase orders so that vendor's invoices can be paid for services associated with the SharePoint upgrade project; and
WHEREAS, this ordinance also authorizes the City Auditor to re-establish two new purchase orders using the same funds and funding source under the new vendor name and F.I.D. number (Information Control Company LLC (F.I.D. 46-2424572) and cancel two existing Purchase Order (EL015494 and EL015495); and
WHEREAS, this ordinance will authorize the assignment of the past, present and future business done by the City of Columbus with Information Control Corporation (F.I.D. 31-0937267) to Information Control Company LLC (F.I.D. 46-2424572), for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That this ordinance will authorize the assignment of the past, present and future business done by the City of Columbus with Information Control Corporation (F.I.D. 31-0937267) to Information Control Company LLC (F.I.D. 46-2424572) associated with the SharePoint upgrade project due to Information Control Corporation changing its business legal status.
SECTION 2: That this ordinance authorizes the City Auditor to re-establish two new purchase orders using the same funds and funding source under the new vendor name and F.I.D. number (Information Control Company LLC (F.I.D. 46-2424572) and cancel the two existing Purchase Order (EL015494 and EL015495) established under ordinance number 0627-2014, passed March 24, 2014 so that payment of invoices can occur.
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest time period allowed by law.