Explanation
BACKGROUND: This ordinance is for the option to purchase Remanufactured Toner Cartridges and maintenance for various City divisions. Remanufactured Toner Cartridges are used by all City agencies in printers, copiers, and fax machines. The term of the proposed option contract will be two (2) years. The contract is through September 30, 2016, with the option to extend for one additional year. The Purchasing Office opened formal bids on July 31, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005499). Two hundred fifty-nine (260) (MBR:8, M1A:8 F1:4, ASN:1) bids were solicited; A total of six (6) bid proposals (ASN:1, F1:1) were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder in compliance with the specifications for remanufactured toner and printer service.
Rasix Computer Center, Inc., CC#330811460 (Completed Compliance Application).
Total Estimated Annual Expenditure: $450,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Remanufactured Toner Cartridges are necessary in the work environment of all City agencies and any discontinuation of this product would negatively affect the delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into an Universal Term Contract for the option to purchase remanufactured toner cartridges and maintenance with Rasix Computer Center, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emerg...
Click here for full text