Explanation
BACKGROUND: For the option to purchase Winter Wear and Raingear for City employees. City of Columbus agreements with various unions and employee plans representing the employees for whom items will be purchased under this contract will remain in force. The term of the proposed option contract would be through October 31, 2016 with the option to extend one additional one year period, subject to mutual agreement by both parties, in accordance with formal bid SA005518. The Purchasing Office opened formal bids on August 7, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005518). Two hundred and eight (208) bids were solicited (M1A: 8,: F1:2); One (1) bid was received.
Safety Solutions was the only bidder who responded and they submitted additional terms and conditions. In the best interest of the City, the Purchasing Office negotiated with the company and accepted their revised terms and conditions. Therefore, this company is recommended for award of all items.
An emergency waiver of regulations is being submitted to allow for these revisions to the contract. The Purchasing Office is recommending award of one (1) contract to the only responsible, and best bidder:
Safety Solutions, Inc., CC#310808325, Expires: 6/16/2016
Total Estimated Annual Expenditure: $65,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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