Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to waive competitive bidding requirements of Columbus City Code Section 329 and to enter into a plotter service contract with Key Blue Prints Inc.
The Department of Public Service needs to establish a service agreement with a contractor for preventative maintenance and repair work for an Oce 9600 Plotter, Scanner, Controller and software. While researching contractors to provide this service, the Department of Public Service discovered Key Blue Prints Inc. was willing to trade preventative and repair services on the Oce 9600 for a decommissioned Oce TCS 500 System currently being stored at 50 W. Gay St. Columbus, OH 43215.
In accordance with Columbus City Code 329.30, the decommissioned Oce TCS 500 system must first be offered for sale or transfer to other city agencies. The Purchasing Office offered the Oce TCS 500 to other city agencies on August 1, 2014. No other city agencies inquired about the equipment.
The service agreement offered by Key Blue Prints Inc. is valued at $9,048.00 and covers all maintenance and service needs on the Oce 9600 Plotter, Scanner, Controller and software for 24 consecutive months. In order to ensure the department was receiving adequate value for the Oce TCS 500 system, the department requested quotes from other vendors. The department contacted six vendors regarding the Oce TCS 500 system. Five vendors had no interest in the equipment. The sixth vendor made an offer of $700. At this time the Department of Public Service believes it is in the best interest of the city to waive the competitive bidding requirement and award a service contract to Key Blue Prints Inc. in exchanged for the Oce TCS 500 system.
2. WAIVER OF COMPETITIVE BIDDING
Because the decommissioned Oce TCS 500 System was offered to other city agencies and no one was interested, the department sought quotes from multiple vendors for the decommissioned Oce TCS 500 Syst...
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