Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Health Building, 240 Parsons Avenue.
Formal bids were solicited and the City received five responses as follows (0 FBE, 3 MBE):
*AA Janitorial $324,797.00
*Dove Building Services $330,022.66
Aetna Building Maintenance $337,972.52
*K & M Kleening $341,534.40
Vocational Services, Inc. $388,504.48
The Facilities Management Division recommends the bid award be made to the most responsive and responsible bidder, Dove Building Services. AA Janitorial was non-responsive.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the building.
Dove Building Services Contract Compliance No. 31-0918594, expiration date October 1, 2015.
Fiscal Impact: The cost of this contract is $330,022.66. The Facilities Management Division budgeted $300,000.00 from the General Fund Budget. The additional money will come from contract savings within the Facilities Management operating budget.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Dove Building Services for custodial services at the Health Building, 240 Parsons Avenue; to authorize the expenditure of $330,022.66 from the General Fund; and to declare an emergency. ($330,022.66)
Body
WHEREAS, it is necessary to contract for custodial services at the Health Building, 240 Parsons Avenue; and
WHEREAS, the Facilities Management Division formally bid for such custodial services via SA005620; and
WHEREAS, Dove Building Services was deemed the lowest, best, most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to auth...
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